Question

hypothetical discussion sheet between two individuals or a team of employees for the following:

Using Software for Procurement

300 word please no copy and paste

Answer 1

Time: 9:00 am

Date: 09/04/2018

Venue: Conference Hall 2

Attended by:

1.Manager IT

2.Manager Purchase

3.Production Head

4.Production supervisor

5.Chief operations office

6.Manager HR (Meeting coordinator)

Discussion Points:

• To improve the procure system in the organization is the ERP software required
• Best IT software available for procurement
• How to efficiently improve procurement.

• Improve the procurement process

Manager Productions perspective: The Manager Production has highlighted constant delay and setback in production due to delay in coming inventory and raw materials required on a monthly, weekly, daily basis. Further, he feels the improved supply of raw material can increase production by 10-15% and the labor utilization will also be maximized. The delay reasons need to be identified and discussed with the purchasing team.

Purchase Manager Perspective: The purchase manager is finding too much paperwork and bureaucracy in making the purchase orders and paper pushing across departments to finally place orders, he thinks a systematic ERP system can make his working more efficient.

The IT manager has had a preliminary discussion with various software suppliers to find ways to customize an ERP suitable for the organization, he has various preliminary quotes with facilities of different software companies. The need is to analyze the best system and most suitable for quick implementation and data uploading.

The CEO is more interested in maximizing the profit and advises the team to make a cost-benefit analysis of buying a procurement software system and they should share in a formal meeting within next 2 weeks with the exact business plan. The shortlisting of suppliers can be proposed based on their suitability to the organization.

The Manager HR will make the minutes of the meeting with the datelines for the next meeting and clear agenda of what the meeting will conclude.

The chief operating officer has assigned the HR manager to involve all stakeholders’ inputs and presence for the subsequent discussion.

The meeting will conclude with a follow-up email from HR manager to all present and the additional personal like the financial planner to finalize the preliminary plan for presenting to the management within 2 weeks.