Question

List three important items that belong within a Project Management Plan, and the importance of breaking the project into phases. Please comment on the importance of obtaining sponsorship approval when concluding each phase of the project.

Answer 1

project management plan involves various items, that are necessary to be considered for undertaking a project and completing it without any issues. Some of these items process selection, change management processes/procedures, baseline (scope, schedule, budget).

✓ the importance of breaking down a project into phases is to divide the activities based on its nature and in a sequence that will help to manage and complete the project as per the plans and desired objectives, without compromising on quality. Generally, a project breakdown has four phases, viz, initiation, planning, implementation and disclosure. Each phase involves different activities and tasks, with a control for staying within the scope and compliance with the approvals.

✓ it is essential to obtain the approval of sponsorship at each phase, because, they will be providing the financial support and are important stakeholders in the project. Sponsors needs to be communicated about any changes, and progress of each stage to finish the activities with desired results and deliverables.