Question

Made a project management plant and describe the following:

1. Why Project Management is important for a variety of leadership roles today
2. Action Plan for project management training for leaders at different levels throughout the organization

Answer 1

1.

Project management is an important practice that is applicable to knowledge of process, expertise, tools, products and strategies of project activities to promote a smooth path to project success through meeting objectives and needs (Haugan, G. T. (2010).

 

People deal with projects in their everyday activities in business and as well as at home. Considering every other project, such as the workplace one can be building or contributing towards a deliverable such as a report website, or an end product, or even a construction project, and while at home one could be cooking food, planning for holidays, or even having plans on how to upgrade one home (Haugan, G. T. (2010). These and other type of examples are real projects that have an established start and end period, an objective, a scope and resource. And they all call some type of management.

 

In business, projects are generally distinct unique activities that are carried out to meet certain objectives. Examples of projects are such as the construction of building that would serve the communities interests, or designing a website to increase sales in a business. All of these types of project call for a group of people that are skilled in various ways (Young, T. (2010). For example, one would likely see architects, engineers, surveyors, masons and technicians working together to build a house. In most instances, a project manager oversee these projects to make sure that the team delivers the project on scheduled time, within the budget, and meeting its stated objectives.

So a project management can be defined as a practice and not a tool or a person.

 

Regardless of their profession, construction, consultation firms, marketing groups, manufacturing, Human Resources teams, website designers, or the forms of projects they handle, project managers are the people on the front row of projects, monitoring their teams, customers, and sharing of information in projects, missed deadlines as well as other challenges. They promote the well being of the individuals that are part of their projects and look for ways of encouraging strategic decisions that meet the objectives of their projects. That is complex job description, and it calls for equilibrium of handling the administrative issues of a project and the people involved (Haugan, G. T. (2010). While project managers are usually the people behind the scenes, elements of project, so as to be highly successful, they ought to be part of the wider strategic project communications.

 

Project managers are not robots. They are on the team just to monitor and ensure that people are utilizing their time properly. Yes, they use excel and follow up deadlines and have to be push for things to be done. But the project mangers role is critical to the team for various reasons.

 

There are various intangible activities and characteristics of project managers that is not common for individuals to not be fully aware of the roles of a project manager, and whether they need one or not (Young, T. (2010). Businesses will always need a project manager, regardless; a project management would be referred to as a producer, account manager, designer or even a developer.

 

With project management professionals employ the most ideal applications in project management within their businesses; project favorable outcomes have increased in the past decade. Project managers have learned the art of project management concepts, promoting improvements in technologies as used in important project management and employee cohesion tools and strategies (Anantatmula, V. S. (2010).

 

Nonetheless, even with enhanced project success rates and better technological advancement equipments and strategies to assist in enhancing team production, businesses today still have to deal with problems in establishing and attaining their strategic objectives. One major issue faced is as result of weakness in leadership to the business.

 

To be effective through employing their strategic objective through initiatives and programs, businesses require effective leaders. Businesses ought to have successful project managers who are as well successful leaders (Ahmed, R., Tahir, M., & Azmi bin Mohamad, N. (2013).

 

Project management is not similar to leadership. Effective managers do not directly result in successful leaders. Through knowing the distinction between project management and leadership and taking the journey towards being successful leaders, successful project managers can make use of their talent and skills in assisting towards attaining leadership that will go hand in hand with their project management capabilities (Krahn, J., & Hartment, F. (2006, July).

 

Even though project management is not similar to leadership, there are certain similarities between the two. The productivity of a project manager and the success of a leader are both determined in relation to performance of the employees and their productivity. Thus, focus on employee performance is a very critical element in attaining leadership skills for project managers (Ahmed, R., Tahir, M., & Azmi bin Mohamad, N. (2013). The most critical leadership expertise for the project manager begins with influencing and influencing teams and individuals, negotiation and communication skills, attentive skills and motivating skills, and team cohesion with focus on enhancing team production.

 

Leadership is an important element of successful management but its purpose and direct impact on project success or failure in relation to internal and external elements have not been focused in literature, even leadership performance is established moderately and sometimes uncertain. The slow pace of manager’s leadership traits and behaviors impact the success or failure in organizational change and link between leadership traits or behaviors, as well as organizational changes, have been an area of study focus in the past two decades (Krahn, J., & Hartment, F. (2006, July).

 

The critical leadership and managerial skills, talents and traits promote successful completion of projects via the right decisions at the right time and through hiring the right people at the ideal places. The leadership critical capability is to result in change and set direction to deal with change that is not similar to planning or long term strategizing, but complexity between the two tend to take place among individuals Ahmed, R., Tahir, M., & Azmi bin Mohamad, N. (2013).A large number of studies have been carried out to identify leadership traits and behaviors, such as personalities, competencies, physical elements, expertise, authority, and self esteem, but there are no similar traits, behavior or processes that point out the qualities of a successful leader. Leadership style and individual characteristics have been pointed out as important successful elements for failure or success of a project, in 90% of researches.

 

There is a critical need for research in project managers and leadership, via the field of project management, as it is critical that project management sector ought to take the responsibility for development of ap methodologies of project leader either through deductive strategy or inductive strategy (Anantatmula, V. S. (2010). Since mid 1940, project management has been factored one of the main activities for business success in the 21st century business, and projects have received a lot of attention from researches as integrated project scope for the company’s future. Time, shift and quality are three aspects of project success in various definitions of project management success. Features of project management process, leadership success, and satisfaction of project stakeholder anticipations are also required to be factored as time, budget and quality are inadequate for determining a projects are as well other determinants of project success (Anantatmula, V. S. (2010).

 

Leadership is successful tool that can be used by the project manager that moderately affects the project outcome, otherwise, inadequate leadership skills are directly linked with project failures. The forecast on capabilities of the project managers in future to become key players within the business has materialized (Anantatmula, V. S. (2010). The project manager’s staregizes the project and sharing of information with the project team so as to establish a project that will align with the business strategy. The project manager is new professional and there has been ongoing conversation concerning what a project manager or leader does.

 

2.

There is an important endeavor for research on project manager’s leadership through the field of project management as it is essential that project management field must take the responsibility for development of apt theories of project leadership either using deductive approach or inductive approach (Nessel, S. W. (2005).

 

Since mid 1940, project management is considered one of the key activity for business success in modern organization and projects have achieved immense attention from

 

Project Initiation

Within An enterprise, a worker, it could be a receptionist, a supervisor, or a manager, that will claim that they require a training plan to deal with an identified performance gap or to improve changes of a certain team of workers. It is believed that the exclusion of the indentified production gap, the establishment of a new expertise, or the improvement of an existing expertise will assist the organization’s organization structure (Young, T. (2010).

 

Project Design

In the design stage, the objective and vision for the training initiatives are employed by the project manager and, when applied, it is for the content professional’s that are helping in establishing the program (Nessel, S. W. (2005). The initiation of objectives and visions as the initial activity is critical to make sure that all continuous works on the program are promoted towards attaining those goals. An inceptive effort of the structural concept is developed during this stage. For instance will the training initiative be inclusive of classroom training, whether online, class based training or an integration of both? If so, what portions of the training will take place under which format.

 

Project Execution

Implementation of a training plan for a project is, similar to any other project, the stage where 90% of the work and expenses is accounted for. All the tools are indentified in the planning stage that are critical for the training project are established here, these are such trainee’s workbook, trainer guides, and training aids (Young, T. (2010).

 

One notable aspect is the establishment of the trainer guide. Trainer guides are critical to make sure that inexperienced as well as professional trainers go through the entire course and carry out the training in the format identifies (Young, T. (2010). It is the path followed by the trainer.

 

Project Control

Project standing from the other employees ought to be received to make sure there is following of protocol of the set schedule. The project manager should always make sure that stakeholders and financers are aware of the progress of development of the training plan (Young, T. (2010). The major emphasis on this communication ought to be adhered to the set schedule and any other problems that require their attention.

 

Project Closeout

This usually takes place during the training schedule ready to initiate. All the recourses inclusive of the trainee’s workbook, the trainers guide, training aid, PowerPoint slides, and mocks are accomplished. Rehearsals and trial classes have been carried out to make sure there is authenticity and quality of the tools and equipments as well as any accepted adjustments that have taken place (Nessel, S. W. (2005).

 

Similar to any other project, past research ought to be written and kept safely for future references purposes to assist in the establishment of any upcoming training plan. Photocopies of all the resources used in the training sessions ought to be kept safe as well, not just as backups but for use in other upcoming trainings (Nessel, S. W. (2005). Conclusive meeting should take place with all the individuals that are associated with it, so as to come up with lesson learned materials. This documents works in two major ways. It is stored with the rest of the copies for future reference but it ought to be given out to be used by the rest of the individuals within the company.

 

Review

Work related activities, never comes to halt after the training is over. Analysis of the training program ought to be carried out continuously to make sure it is making positive contribution to the businesses objectives (Nessel, S. W. (2005). The papers with instructions that the trainers fill out at the end of the training assist in determining the training goals that are addressing the appropriate matters and the exams given to the trainees during the training assists in ensuring that the trainees are being taught the right material.

 

In the long run, after several months after the training has taken place, review questions with students and their trainers ought to be carried out to find out if the information gathered in the training has been forwarded to the staff expertise and is actually applied into the day to day activities. If not, more study ought to be conducted to find out why it has not. Be in the know that the motive could not be associated in any way with the training (Nessel, S. W. (2005). I could be associated with the office atmosphere. If in this situation, training will not be useful, plans to change the office atmosphere ought to be looked at. If it is found out that the training plans does not successful deal with performance issues, more adjustments to the training plan can be made.

 

Conclusion

Various elements contribute towards the project success; one of the most critical is the success of the project manager. Research shows that manager skills and competencies may not be effectively show the skills and competences that will relevant for the projects (Haugan, G. T. (2010). This particularly important because projects with different blend of skills and competencies may be most critical.

 

Studies showed that the most critical project manager skills and competences change notably when the project featured and the project environment change. Particularly, the top most critical skills and competencies for project managers are not the same when a project has a unique feature, such as being very big or possessing high risk rate (Haugan, G. T. (2010). As a result of these changes to the major project feature of projects affect the skills and competencies related with successful leadership, various elements for most successful project manager leadership cannot remain the same. Generally, these results reveal that the ways through which project manager skills and competencies are presented in literature is inadequate (Young, T. (2010). They further reveal that to be the most successful leader, the project manager needs a changing blend of skills and capabilities, being determined by the project being delivered.

 

Studies results reveal that the duty of the project manager may fail to be a good fit with the skills and abilities regarded as the most critical for project manager skills and competencies seen as the most critical for project manager success (Young, T. (2010).While some of them overlap between the most critical project manager skills and attribute is from the major list, in comparison to the most critical work of project managers.

Project management is an important practice that is applicable to knowledge of process, expertise.