Question

The activities and collaborative support tools used in an electronic meeting system facilitate communication among attendees and have the capabilities to generate a full record of the meeting.

Answer 1

An electronic meeting system (EMS) is a sort of program that encourages innovative critical thinking and decision-production of groups inside or across associations. The term was authored by Alan R. Dennis et al. in 1988. The term is synonymous with group support systems (GSS) and basically synonymous with group decision support systems (GDSS). Electronic meeting systems structure a class of utilizations for PC supported agreeable work.

Group Decision-Support Systems

A group decision support system (GDSS) is an intelligent PC based system used to encourage the arrangement of unstructured issues by a lot of decision-creators cooperating as a group. GDSS makes meetings increasingly gainful by giving devices to encourage arranging, producing, sorting out, and assessing thoughts; setting up needs, and archiving meeting procedures for others in the firm.

GDSS comprises of three fundamental components:

• Hardware: Including gathering offices and electronic equipment
• Programming devices: Including electronic polls, conceptualizing instruments, thought coordinators, survey apparatuses, casting ballot devices; partner recognizable proof and investigation devices; approach arrangement devices, and group word references.
• People: Refers not exclusively to the members yet in addition to a prepared facilitator and regularly to a staff that supports the equipment and programming.

In a GDSS electronic meeting, every participant has a workstation. The workstations are arranged and are associated with the facilitator's support, which fills in as the facilitator's workstation and control board, and to the meeting's record server. The facilitator utilizes projection screens, overhead projectors, and whiteboards. During the meeting, all member input is saved money on the recording server and members' work is kept private. At the point when the meeting is finished, a full record of the meeting is made accessible.

Utilizing GDSS programming considers showing the number of participants at a meeting can increment while efficiency likewise increments. One purpose behind this is participants contribute at the same time instead of each in turn. A GDSS adds to a progressively cooperative air by ensuring patrons' namelessness with the goal that participants center around assessing the thoughts themselves. On the off chance that appropriately structured and supported, GDSS meetings increment the number of thoughts created and the nature of decisions while delivering the ideal outcomes in fewer meetings in both eyes to the eye and dispersed meeting situations.

The idea of electronic meeting innovation is just one of the various components that influence meeting procedures and yield. The result of group meetings relies upon the arrangement of the group, the way where the issue is introduced to the group, the facilitator's viability, the association's way of life and condition, the nature of the arranging, the collaboration of the participants, and the suitability of devices chose for various sorts of meetings and decision issues.

Example:

An EMS can be intended for constrained or explicit purposes, for example, preparing and deals introductions. A case of potential use for an EMS would be the point at which an organization intends to dispatch another item and needs to test the potential intrigue among workers who have the foundation and information to be objective about the proposed offering. Utilizing an electronic meeting system, members can impart insights and analysis liberated from potential clashes and groupthink that may some way or another influence reactions.