Question

IT Project Management Tools

Describe the tools and technology used to support IT project management. What are the characteristics of future tools?

Answer 1

IT project managment is the process of organizing and managing the information technology development plan to accomplish the information technology goals. The scope of IT project is large so it requires tools and technologies along with skills and expertise to complete the task.

The tools and technology that support IT project management are

Workflow and automation

• The workflow automation tools are important because this makes the members of the  Team free from ongoing administrative tasks so that they can focus on other important tasks and whole work is organized, planned and automated which makes to respond faster to important queries. The tools like Cflow, Zapier provides the rich features and automates the business process and saves a lot of time.

Communication

• Communication is involved in planning and implementing the plan of the project so tools are needed to communicate effectively in the organization.Tools like messenger can be used for emails Where as Skype and slake can be used for online video conferencing and meeting with team members.The chat software and various social tools of interaction can be used for effective communication.

Scheduling tools

• The scheduling is important components of project management which results in completion of project in time .The schedule of project includes the start date, finish dates ,the durations assigned to each activity.The scheduling software tools like Gantt chart ,PERT, Critical path methods are used to schedule the tasks of project in sequence and tracking the progress of project.

Information gathering tools

• Information gathering tools are used to collect specific type of information by doing a market research within a short time frame.These tools gives the accurate and complete data which is important for research based projects.Electronic observations and monitoring methods are widely used tools for information gathering

Characteristics of future tools are-

1)FLEXIBLE

• The future tools should be flexible so that they can easily adopt to the changing marketing conditions.for examples in scheduling the software, therefore should be flexiblity in assigning tasks, setting deadline and milestone .

2)SECURITY

• The tools should have control over who can works on which tasks by using the role based permissions. The tools should provides security features to the team members.

3)FRIENDLY

• The tools must be developer friendly and can be easily integrated with the whole project management software .

4)ADVANCED FEATURES

• The tools should have advanced and latest features to track the project at high level to see how every projects interacts with each others and they should have good quailty.