Question

Think about work you’ve performed at an organization. Identify 3 ways you could improve the organization’s workflow. Justify your response.

Answer 1

Analyze the current workflow- You may find it a little weird because most of the companies out there don't know anything about their way of operating. That's why the first step towards improving the workflow is to list each process and then evaluate it thoroughly. You need to know how every process operates in every department or division of your company. Your goal here is to figure out how you have worked up to now and what you have done wrong. Speak to your staff, ask them for input on every process or workflow the company is pursuing. Analyze every element and record each description for the steps ahead.

Know key areas of focus- When you have done evaluating the current job cycle, it's time to look for ways to change. Keep your eyes open for any diminishing inspiration, contradictory direction, or breakdown of communication. Identify variables that may or can influence the effectiveness of your current workflow or procedure. Complete the holes, and create a better version of your method. Be sure there are no shortcuts to the fresh and improved workflow.

Prioritize work- Each method has to be graded based on its significance. Take a quick look at the list of processes that you have and score each process on the 1 to 10 scale. 1 is the most critical phase and 10 is the least relevant. Doing this will not only help you manage the workflow correctly, it will also enable you at the end of will cycle to produce the best outcome.

Automate the work process- The project / task delivery process is vulnerable to errors in the data and miscommunication. The good news, however, is that there are plenty of powerful technologies, tools, and applications out there and more explicitly designed to help companies and teams streamline their workflows and processes. These basic tools and apps provide advanced functionality and capabilities that make business processes more complicated than ever before.

Speed up – The team can find some time to concentrate on what really matters — big ideas and creativity.
Reduce errors – Without a well-defined procedure, you can be seeing the same errors again and again.
Improve ROI – An effective workflow will help you get more out of what you're spending on your company, reducing costly errors and wasting hours.