Question

Question 4 Jerry is the area co-ordinator for a State-wide community services program. Jerry has been in the job for five years now and knows the ins and outs of the program well. His job requires him to travel to each of the service delivery centres throughout the State to provide training and support to staff. Because of his experience in the program he is often called to provide advice of how to deal with various crisis situations. He is always busy and frequently stressed. There never seems to be enough time to get things done. He has paperwork everywhere – usually before each trip he throws all the relevant files in the back of the car but frequently gets to his location finding he has the wrong files. He does his paperwork in the evenings in his hotel room – there isn’t time during the day – he is too busy talking with staff, doing training, sorting out issues and dealing with phone calls. Sometimes he is so tired he doesn’t get his notes written up in the evenings – then he has to do it when he gets home several days later – sometimes he can’t even remember then what the issues are. Once he even turned up at the wrong centre! He was meant to be in Heathcote but he ended up in Northcote! His job seems to be out of control – he used to love it and he knows that he is well respected for his knowledge and experience – but he is not sure how long he will be able to keep this up.

a)What are some time management and other organisational strategiesthat Jerry could use to manage his work time better?(Suggest at least five)

Question 4 b
One of the disadvantages of life “on the road” is that Jerry does not tend to get much exercise (he is seldom home so he let his gym membership expire) and he eats a lot of takeaway food. He knows this isn’t very good for him but he is far too busy to exercise and cook for himself!
b)What impact could this lifestyle have on Jerry’s physical health? (List at least five health impacts).

Question 4c
Jerry doesn’t have a very good work/life balance. He is either travelling around the State or if he is at home he is bored and lonely. His marriage split up a year ago (because his wife said he was never home) and his daughter doesn’t seem to want to see him (she is a teenager now and seems to have a life of her own).
c)What could Jerry do to improve his work/life balance (Suggest five things).

Answer 1

ANSWER 1: Time management startegies and organisational strategies to improve work can be:

• flexible work environment: try to get a flexible work environment for example do job or job related work at particular time like 9-5 pm and modify his environment according tohis comfort.
• plan your each day: always after waking up in morning or before go to sleep decide your next day task to be completed. Involve those only that are important and can be possible to complete on that day.Do not plan so much things for a single day.
• prioritize and divide the task: Always prioritize the task, and start with most important and urgent task. You can divide the task into smaller one and can achieve them in step by step.Identify your upcoming task in your next day, week and months and do planning accordingly.
• use your productive time: some people feel refresh during eary morning while some at night, so always do work when you feel comfortable, active and more energetic. Do not force yourself to work with pressure.
• use time management tools: There are some time management tools like smartphones, computer ,laptop and some project apps that can help to complete task early and efficiently.
• delegate the work : If you can delegate your work then try to delegate your work among your employees and try to less burdened yourself. Sometimes delegating your responsibility is beneficcial.
• minimize distractions: While doing task just try to focus on completing task only, try to remove the distraction, during working hour example smartphones, social media etc.
• summarize your day; Before going to bed review your day and try to find out the lacking area where you were not able to meet your expectations and involve that in your next day planning.

ANSWER 2: Impact of lack of physical activity and eating outside food can leads to:

• building up of cholesterol: Due to lacking of physical activity and eating outside food that contains more saturated fat, lipids and oil van lead to accumulation of cholesterol in heart and liver.
• leads to chronic diseases; Due to eating and lack of physical activity, cholesterol builds up in blood vessels, it will cause hypertension, diabetes and other cardiovascular diseases.
• obesity: lack of exercise will do not metabolizes the fat, carbohydrate and protein which will cause them to accumulate as fatty tissues and cause obesity.
• psychological disturbance: Physicsl activity and eating healthy food do not only helps in maintaining physiological balance but also it maintains psychological balance, avoiding these healthy habits can lead to stress, anxiety and depression.
• dental problems and musculoskeletal problems: lacking exercises also leads to contactures, muscle wasting and makes joints inflexible, all these increases a chance of fracture and osteoporosis. Eating outside food also leads to problem related to dental caries, plaque etc.
• poor sleep and wake cycle: Active life makes the man active or improves his sleep pattern. Due to lacking physical activity man can have disturbance in sleep pattern.

ANSWER 3:  To make a balance in life a person can do following things:

• share your feelings: Sharing your thoughts, feelings or even a stress and difficulties that you are facing in daily life with your loved one, employees, or trustworthy person can help to reduce in stress and make you feel better and light.
• make good decision: whatever you do in your life just give your 100 percent and never make any decision that make you to regret about this. Always choose your next step wisely.
• always set goals: Setting goals does not means to set in working areas only, setting goals, identify need these has to be done in every areas, whether it is your love life, personal relationship or professional life. Set clear, short term goals.
• seek to get a help: Whenever you fin yourself in difficult situations never hesitate to seek the help, ask help from your trust worthy person. Even during stress or anxiety you can ask help from non animate things like listen music, watch TV shows, play games etc.
• take your own personal space and nurture yourself: Take time for yourself, do your hobbies, do the work that you like the most, cooking, playing, singing, dancing can reduce stress and make a balanced life, try to nurturing yourself. Give yourself a good comment, positive reinforcement can improve self esteem.
• maintain positive attitude, avoid alcohol and drugs, do yoga, and get better sleep, have hobbies and make a balanced lifestyle