Question

FORMING COMMITTEES

You are the chairperson of a large IS Committee in charge of implementing a new EHR. The committee is so large that you are not getting anything done.   For example, you met for 4 hours yesterday and only got through 3 of the 15 items on the agenda, because everyone wants to have his or her say on each issue.   The committee make-up is as follows:

Project leader

HIM Director

Vice President, Finance

Vice President, Clinical Services

Chief Information Officer

Director, Lab

Director, Radiology

Four computer programmers

Vice President, Nursing

Two vendor representatives

Director, Cardiopulmonary Services

Director, Materials Management

Director, Research

Three systems analysts

Two database administrators

Director, Training

The decision has been made to create subcommittees.   The subcommittees will be:

Training

Data Management (data quality, data collection, and data retrieval)

Development (programming, customization)

Conversion

Interfaces

All representatives should be on at least one subcommittee.

Who would you place on each subcommittee?   Why did you choose them? What charge would you give to each subcommittee?

McCuen, C., Sayles, N. B., & Schnering, P. (2008). Case Studies in Health Information Management. Clifton Park, NY: Thomson Delmar Learning, pp. 366-367.

Answer 1

The decision to create sub committees will include

TRAINING:This sub-committee will include Director training ,director of lab,Vice president nursing,Directors materials and management.This committee is one of the crucial and important committee which has a involvement of all the fields.Their mission is to establish ,review,maintain and continously improve affordable and access training ,materials,topics and trainees.

Data management:This committee is based on research process so it requires Director research,two database administrators for all the EHR work as they will be well trained and implemented in it.

Development :this committee includes the board of directors like HIM director,director cardio pulmonary services,vice president finance and clinical services,director lab and radiology.This committee carries out due deligenmce function related to assuring fiscal health through philanthropy,fund development so it requires directors of all the departments.

Interface:This requires 4 computer programmers,three system analysts because the ehr will be connected to all the systems in healthcare organisation and interfacing will be done by connecting to all the systems.So it will be a better committee in handling EHR.

Conversion:It only chief information officer and also has the involvement of HIM director.