Question

Describe a situation when you had to manage competing deadlines and how you managed to prioritize your work.

Explain the nature of your experience in maintaining confidential information. Was this information hard copy or electronic? How did you ensure that there was no breach in confidentiality?

Expound on your experience in gathering data and compiling electronic reports. Did you prepare these documents in Microsoft Excel or Word? Provide in detail, how was this report utilized and who was the recipient.

Answer 1

1.When I was working as Asst. Manager-Branch Development in a big consulting firm, I had an opportunity to set up a new branch in a new place/city as per the expansion plan of the management committee of the organization. I was told that within three months of time period I Would require to complete all my assigned work so that branch may be fully operational. List of works assigned to me was as follows-

1.Selection and finalization of a Space where the new branch can be established

2.Grtting approval of the location from the management and finalizing the interior design of the location in consultation with architecture and project team

3.With the help of project management team taking steps to complete the interior work of the office as per strict guidelines like construction of work stations, completion of electrical wiring, procurement of office infrastructures like telephone connections, purchase of work chairs etc.

4.Initiating recruitment efforts to select human resources and providing necessary training facilities.

In the process in order to complete my task within a competing deadlines, I had prioritized my tasks in following ways-

A. List down all my assigned tasks

B. Then I identified which are important, and which are urgent

C. Assessed each task as per their Priorities

D. Assigned values to each task and ordered tasks accordingly

E. Performing tasks as per the order or priority

2.Maintaining confidentiality is an important aspects of my work. As a professional I shall maintain detail information about the project in Document forms which shall be shared with authorized persons of the organization.Some documents are in hard copy and some are in electronic form. Information pertaining to the project such as collecting data from different sources and preparing a brief and concise report etc are in electronic form. In order to ensure no breach of confidentiality I had taken following steps-

1.Sharing of vital information with persons authorized by management

2.Signing a declaration from the person concerned that the information will be used for official purpose

3. Ensuring all confidential information are stored in secure system

3.I have collected data from different sources like I had collected data pertaining to nature of business from competitors and compiled them in a format and shared with the management. I had visited numbers of commercial institutions and industrial establishment for collecting business directories and other such manuals, magazines for our purpose .These data were prepared and stored in the system in documentary Form .Most of the documents were in Word format. There are certain documents related to project cost and estimation which are prepared in Microsoft Excel.

4.