Question

Create a 300–400 word report outlining the following:

• What are the two types of file exists on all computers?
• List the best practices for File Management.

Answer 1

What are the two types of the file exists on all computers?

• The two types of files that exist in all of the computers are as follows:
  • Directory Files:
    • The directory files are those files which are stored into the particular directory or the folder. These files belong to the directory and they reside in a folder so that the user can access them easily.
    • For example, we have a folder named system which contains many text files so the whole file of text files will be called as the Directory files.
  • FIFO Files:
    • The FIFO(First In First Out) files which can also be called as the executable files are also there in almost all of the computers which are used for executing processes in a directed order.
    • So, when the user will request for a particular service from the system then the system will arrange those request of the user in a particular file and all of the request of the system will be performed by the system using some of the sequence order in which they are entering the files or the requests that are received by the system.

Hence, these are the files that exist almost on all the computers.

List the best practices for File Management?

Some of the best practices for File management are as follows:

• First of all, it is very important to organize a well-devised name to the file so that it becomes easy to memorize which file will be situated where and will not take much of your time to figure out the location where you will be able to easily find out the file.
• Building up a folder structure is also very important as the folders are where the files will reside and making a solid folder structure becomes very important in this case.
• When we have a large number of folders available in our system it becomes very important that we are able to optimize the metadata of the file so that it adds value to the file structure.
• Keeping the files for a long time can be waste of the memory and hence, ignoring the files and letting them reside where they are can also result in the waste of memory and also slowing down of the system. Hence, there must be plans devised in order to delete the files which are no more required or useless for the system.

Hence, these are some of the best practices that one must follow for file management.