Question

Analyze how human information systems (HRIS) improve business-to-employee (B2E) communications, workforce productivity, and compliance with federal employment laws; and ethical issues related to the use of HIS data.

It would be great if you can add some sample to elaborate the explanation. (min 450 words)

Answer 1

What is Human Information Systems?

Human Information system combines HR with IT, and improves the HR process to a huge level. It keeps a check on the activities of the employees, their salaries, appraisals, and other such things, and hence makes management of the workforce much easier.

How does this system work-

1. The entre data regarding the employees is integrated into one platform, just like ERP

2. The managers or employees can see their performance reviews, their objective etc at one click

3. The employees can regularly change the database such as their residential address, phone numbers etc. which saves HR vital time

4. New objectives for the employees can be conveyed to them at one go.

5. Employees can access reports or other things to which they are allowed access without any hassle

6. There is all transparency between the HR and employees due to a common IT platform.

Benefits of HRIS-

1. Reduces the Human Resources Manageement costs

2. Improve HR decision making

3. Increases the efficiency of HR processes regarding the time taken

Some of the other tasks that HRIS can perform is-

1. Payroll management

2. Company related documents and legalities

3. New applicants and resume management

4. Training programs management

How does HRIS help in -

1. Improvin B2E communication - B2E means Business to employees, which means that employee is your target customer. HR focuses on B2E model because it is their prime job to get the best employees for their company and make sure they stay there. How does HRIS help in B2E communication-

1. Regular information sharing regarding appraisals, and pre-defined objectives

2. Transparency in Business Operations

2. Improve Workforce productivity-

1. People have a continous information about their goals and the rewards they would get from them, hence they are motivated towards achieving their objetive

2. They are regulary given info on their current performance status and how to improve them

Ethical Issues

1. The company employees are regularly informed on what ethics they need to follow through HRIS platform, hence compliance related issues are not seen much

Example of companies successfully using HRIS-

Nissan using HRIS -

Nissan employed around 1.3 lacs people and they faced several problems in managing their Human Resources. Nissan built an HRIS system in order to reduce HR costs in the times they were facing financial crisis and wanted to take the company out of it. They built an HRIS system as HELP-YOUR-SELF desk, where employees could see the information that they required. This helped Nissan in -

1. Removing non value added tasks out of the process

2. Standardizing the HR process helped them reduce the time taken by HR practices and investing time in strategy formation

3. Realizing the employee problems- regarding all concerns like salary, culture etc. and solve them to a great extent.

4. Bureaucracy culture was demolished and helped employees open up to each other

5. Employees took self-learning and training related tasks in a much better way and improved their productivity and capabilities