Question

Describe in paragraphs a recent project you were part of that has completed. You may instead pick a project from school, or from a case study in the book, or from the Internet.

1. Fill out the Project Closeout Checklist below. Provide a meaningful comment for each item even if the item was an “N/A”.

Section 5: Project Closeout

Project Closeout Transition Checklist

Provide basic information about the project including: Project Title—The proper name used to identify this project; Project Working Title—The working name or acronym that will be used for the project; Proponent Secretary—The Secretary to whom the proponent agency is assigned or the Secretary that is sponsoring an enterprise project; Proponent Agency—The agency that will be responsible for the management of the project; Prepared by—The person(s) preparing this document; Date/Control Number—The date the checklist is finalized and the change or configuration item control number assigned.

Project Title:                                   Project Working Title:

Proponent Secretary:                             Proponent Agency:

Prepared by:                                   Date/Control Number:                          

Complete the Status and Comments columns. In the Status column indicate: Yes, if the item has been addressed and completed; No, if the item has not been addressed, or is incomplete; N/A, if the item is not applicable to this project. Provide comments or describe the plan to resolve the item in the last column. (Continued)

	Item	Status	Comments/Plan to resolve
1	Have all the product or service deliverables been accepted by the customer?
1.1	Are there contingencies or conditions related to the acceptance? If so, describe in the Comments.
2	Has the project been evaluated against each performance goal established in the project performance plan?
3	Has the actual cost of the project been tallied and compared to the approved cost baseline?
3.1	Have all approved changes to the cost baseline been identified and their impact on the project documented?
4	Have the actual milestone completion dates been compared to the approved schedule?
4.1	Have all approved changes to the schedule baseline been identified and their impact on the project documented?
5	Have all approved changes to the project scope been identified and their impact on the performance, cost, and schedule baselines documented?
6	Has operations management formally accepted responsibility for operating and maintaining the product(s) or service(s) delivered by the project?
6.1	Has the documentation relating to operation and maintenance of the product(s) or service(s) been delivered to, and accepted by, operations management?
6.2	Has training and knowledge transfer of the operation organization been completed?
6.3	Does the projected annual cost to operate and maintain the product(s) or service(s) differ from the estimate provided in the project proposal? If so, note and explain the difference in the Comments column.
7	Have the resources used by the project been transferred to other units within the organization?
8	Has the project documentation been archived or otherwise disposed as described in the project plan?
9	Have the lessons learned been documented in accordance with the Commonwealth Project Management guideline?
10	Has the date for the post-implementation review been set?
10.1	Has the person or unit responsible for conducting the post-implementation review been identified?

2. What was the planned and actual budget, and what was the planned and actual duration of the project.  

3. Would you consider the project completion successful? Explain.

4. What advice would you give the project manager of the next project like this one? Explain.

Answer 1

The recent project that I have been part of was the school annual day event. The project started from planning phase where layout of event was prepared along with the estimated budget. One entertaining performance from each specialization field was mandatory. Selection of performances for final event was based on several factors. Once the outline was finalized along with final date of event, final budget was prepared and send for approval. As per requirement of client the preparations for final event were started. The event was commenced as planned. The project was completed with the successful event organized at the decided venue. Payment was made as decided.

Answer 1:

In order to consider the project closed following is the Project Closeout Checklist.

Project Title: Annual Day event 2018                        Project Working Title: Suryoday

Proponent Secretary: School Principal         Proponent Agency: Surya Event management committee

Prepared by: Roopali                                     Date/Control Number: November 29, 2018

S. No.	Item	Status	Comments
1.	Have all the product or service deliverables been accepted by the customer?	Yes	All predefined services are given to the customer
1.1	Are there contingencies or conditions related to the acceptance? If so, describe in the Comments.	Yes	It was pre decided that only after the committee finds the services eligible after inspection, then only they will accept the service.
2.	Has the project been evaluated against each performance goal established in the project performance plan?	Yes	The performance goals were pre-established and were evaluated time to time.
3.	Has the actual cost of the project been tallied and compared to the approved cost baseline?	yes	The actual cost was compared with the approved cost to check the profitability.
3.1	Have all approved changes to the cost baseline been identified and their impact on the project documented?	yes	----
4.	Have the actual milestone completion dates been compared to the approved schedule?	Yes	In order to determine the completion is within approved schedule
4.1.	Have all approved changes to the schedule baseline been identified and their impact on the project documented?	NA	No major changes were made
5.	Have all approved changes to the project scope been identified and their impact on the performance, cost, and schedule baselines documented?	Yes	There were some minor changes and their impact was predetermined.
6.	Has operations management formally accepted responsibility for operating and maintaining the product(s) or service(s) delivered by the project?	N.A	In this event formal acceptance of operations department was not required.
6.1.	Has the documentation relating to operation and maintenance of the product(s) or service(s) been delivered to, and accepted by, operations management?	Yes	Final documents were submitted with operations department.
6.2.	Has training and knowledge transfer of the operation organization been completed?	Yes	Operation organization was given all the required details about the project.
6.3.	Does the projected annual cost to operate and maintain the product(s) or service(s) differ from the estimate provided in the project proposal? If so, note and explain the difference in the Comments column.	No	The projected and estimate cost did not differ.
7.	Have the resources used by the project been transferred to other units within the organization?	Yes	After the utilization of resources in this project, they were transferred to other units within the organization.
8.	Has the project documentation been archived or otherwise disposed as described in the project plan?	Yes	The proper documentation of every activity commenced in this project is documented.
9	Have the lessons learned been documented in accordance with the Commonwealth Project Management guideline?	Yes	The learning’s from this project are documented in accordance with the Commonwealth Project Management guideline
10	Has the date for the post-implementation review been set?	Yes	The date for the post-implementation review been set after 5 working days since the project has been completed.
10.1.	Has the person or unit responsible for conducting the post-implementation review been identified?	Yes	The project assistant will review the post-implementation as he is well versed about all small details of the project.

Answer 2:

The planned budget was $ 2.863. The actual budget turned to be $2.750.

The planned duration of the project was 60 days, the actual duration of the project turned out to be same i.e. 58 days.

Answer 3:

Yes, I will consider the project completion successful because the project completed within the assigned duration and budget by utilizing pre-defined resources. And the profit that came was better than estimated.

Answer 4:

The advice that I will give to the project manager of the next project like this one is that it is always better to conduct risk identification before you start project. The reason is that it is helpful in overcoming the hurdles that appear in between the project. This always helped in estimating the appropriate project time and budget.