Question

Week 8 Assignment 4 Submission

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Assignment 4: Win the Contract
Due Week 8 and worth 120 points

Imagine your small business produces tiny remote control aircraft capable of long sustained flights. You are ready to expand your business by competing for Department of Defense (DoD) contracts. You wish to bid on a deal that will be worth over $600,000 to your expanding company.


Write a two to three (2-3) page paper in which you:

Select the simplified acquisition method that fits your company the most, and then provide a rationale for your selection. Note: Remember you are a small business that will have a massive expansion if you win this contract.

Analyze all parts and sections of the uniform contract format that could present a problem in this scenario. Suggest how you will adjust your approach to turn the problems you have identified into strengths for your small company.

Use at least three (3) quality resources in this assignment. Note: Wikipedia and similar Websites do not qualify as quality resources.

Your assignment must follow these formatting requirements:

Be typed, double-spaced, using Times New Roman font (size 12), with one-inch margins on all sides; citations and references must follow APA or school-specific format. Check with your professor for any additional instructions.

Include a cover page containing the title of the assignment, the student’s name, the professor’s name, the course title, and the date. The cover page and the reference page are not included in the required assignment page length.

The specific course learning outcomes associated with this assignment are:

Assess the simplified acquisition methods.

Differentiate between the parts and sections of the Uniform Contract Format.

Use technology and information resources to research issues in contract administration and management.

Write clearly and concisely about contract administration and management using proper writing mechanics.

Answer 1

We have to clearly mention about each and every aspect of contract in the tender papers and the amount of bid we are interested to take up the project for .

The background to the contract.
The scope of the contract.
Pre-qualification criteria.
The tender evaluation criteria.
Reasons for rejection of unsuccessful tenders.
Reasons for the recommendation.
A summary of any post-tender negotiations.
Comparison with the pre-tender estimate.
Any implications for the project.

1. As this is a small business and the competition will be high and we have to be prepared for the project estimate and how to meet the requirements of the contract .

2 . The scope of the contract will be high as there will be a massive growth for the business so the challenges will be high compared to others.

3.There should be a pre qualification requirement to be qualified to have a such a big tender. We should be able to show all the previous projects we have been working on .

4 . Tender evaluation should be done but expert's in a way to beat the competitors . Things involve a lot of complications in here so it must be taken care . A post tender estimate should be prepared after tender evaluation and any tender negotiations or tender adjustments have been completed, but before the final decision to invest is made by the client. It includes known construction costs, design team fees, other development/project costs (where these are part of the cost plan) and residual risks.

5 .mid - tender interviews :

Mid-tender interviews may be offered to tenderers after they have been invited to tender and they have had time to consider the tender documentation, but before their tender has been submitted. Pre-tender interviews may have already been held, however on large or complex projects, mid-tender interviews can be beneficial both to the client and to the tenderer as they not only allow for clarification of matters that might otherwise lead to an inaccurate tender being submitted, they can also give the client insights into potential problems or opportunities in the project as it is described by the tender documentation.

Issues that emerge during mid-tender interviews may be dealt with by issuing clarification notes or amendments, however, if significant changes are made to the tender documentation, it may be necessary to extend the tender period to ensure that accurate tenders can be prepared. Where clarification or additional information is provided, it should be in writing and made available to all tenderers. However this should not give away a particular tenderer’s proposed methodology, commercial proposals or programming advantages, which may have been divulged in interviews. Such information must be treated as confidential.

6 . Tender documentation : A tender is a submission made by a prospective supplier in response to an invitation to tender. It makes an offer for the supply of goods or services. Tender documents are prepared to seek tenders (offers).
Generally, tendering refers to the suppliers required to complete construction works, rather than the process of selecting consultancy services which is commonly referred to as appointment.
Tender documents may be prepared for a range of contracts, such as equipment supply, the main construction contract (including design by the contractor), demolition, enabling works, etc.

7. Due diligence while selecting contracts : The financial failure of a contractor or key supplier can be catastrophic to a project.
To reduce exposure to risks it is important to have a thorough grasp of both the capability and financial status of a prospective organisation before appointing them.

History

current position

future position

Legal position

Technical position

should be valued as proposed scope of works .