Question

Answer the folowing question regarding team contract:

1) What should team members do prior to the meting

2)4. How will members set and following meeting agendas? (Who will set each agenda? When? How will team members be notified/reminded? Who will be responsible for the team following the agenda during a team meeting? What will be done to keep the team on track during a meeting?

3) How are you going to structure your work? (Do you expect to do most of the work together or alone? What process will you use to assign the responsibilities?)

4)How will the team make decisions? (By consensus? By majority vote?)

5) How will records be kept? (Who will be responsible for recording & disseminating minutes? How and when will the minutes be disseminated? Where will all agendas and minutes be kept?)

6) How will you manage turn taking? (On many teams, there are people who start speaking half a second before the previous person finished, and there are some who need five seconds of silence before they are comfortable contributing. Is that true of your team? How will you ensure that all people contribute to the conversations?)

Answer 1

1.

Plan the Meeting

Effective meetings that produce results begin with planning a meeting. First, identify the members that are required to assist team in planning the meeting.

The goals team set will establish the agenda for an effective meeting.

Ensure that Meeting is required

Once meeting plan was developed, ensure that a meeting is an appropriate vehicle for achieving the targets. Scheduling and holding a meeting is expensive when you account for the time of the people attending, so make efforts to determine that a meeting is the best opportunity to solve the issues, improve the process, or make an ongoing plan.

One can accomplish the meeting goals with an email discussion or by distributing and requesting information through the company newsletter.

Ensure Appropriate Participation at the Meeting

If a meeting is the appropriate means to achieve team’s goals, check with the members who are required to attend the meeting in order to succeed. The needed team members must be available to attend the meeting.

It is better to postpone the meeting rather than holding a meeting without crucial team members. If a proxy attends in the place of a crucial decision maker, make sure the designated team member has the power to make decisions or postpone the meeting.

Identify the Goals of the Meeting

Don’t conduct a meeting unless there are specific targets to be achieved or else consider alternate ways to do the work, such as email and/or phone conference

Prepare & Distribute an Agenda

List out all the issues that are required to be covered during the meeting and the purpose for each issue and decide the time to be spent on each issue.

Distribute the agenda prior to conduct of the meeting.

2.

The Secretary or manager will set the agenda.

Agenda was prepared prior to decison of conducting the meeting was finalised.

Each team member will be notified/reminded by way of E-mail or Registered post about the meeting.

The Manager or secretary is responsible for the team following the agenda during a team meeting.

Reminders will be done to keep the team on track during a meeting

3.

I found that having multiple brains working toward the same problem/ issue/ goal was very beneficial. I know that being open-minded, cooperative and focused are important aspects of being a successful team member I feel more motivated when I work with a group. I enjoy the company with other people around me to bounce ideas off. I will enjoy that kind of experience while working together. I feel everyone has something different to contribute to an effort because we all come from such diverse backgrounds.

• For each issue or goal or problem identified in a meeting, identify the skills needed to perform the tasks in order to resolve issues and achieve goals
• Match skills needed to available team and identify gaps between requirements and actuals.
• Decide the nature of the responsibilities and roles needed.
• Determine the type of structure needed.
• Apply teaming principles.
• Make and communicate roles and responsibilities
• Implement the training plan
• Develop staffing/training budget and incorporate into project budget
• Assign responsible parties and monitor results

4. The team will make the decisions by consesus or by way of majority vote depending upon circumstances.

5. The Secretary is held responsible for recording & disseminating minutes

The minutes will be posted on the discussion of meeting forum, Company website and a copy is given to each member through registered email.

All agendas and minutes will be available for verification or review through the website.