Question

(a) Prepare a combined 'Notice and agenda of a general monthly
meeting of The Durbanville Soccer Club'. During this meeting the
Treasurer, Mrs A Douglas, will report on the cost of the newly erected
goal posts. 'New business' will include the appointment of a second
coach. Invent any other business that you can think of, as well as
imaginary dates, times and venues. (15)

(b) Write a set of minutes to record the matters discussed at the
meeting referred to in Question (a).(25)

Answer 1

Notice:

This is to notify everyone in the administration that the General Monthly Meeting of The Durbanville Soccer Club will be held on 1.05.2018 at 11 a.m. at Conference Room No. 2.

Agenda:

1. Report on the cost of the newly erected goal posts
2. Appointment of a second coach
3. Discussion on starting evening coaching classes to increase revenue

Minutes of Meeting:

The General Monthly Meeting of The Durbanville Soccer Club was held on 1.05.2018 at Conference Room No.2. It began on 11 am and presided over by the Mr. Ruth Atkins (President) with Mr. Sandy Towers as secretary.

Attendees:

Mr. Ruth Atkins (President), Mr. Sandy Towers (Secretary), Mr. Alistair Douglas (Treasurer), Mr. Arvind Bhatt, Mr. Nick Plots, Mr. Andy Smith, Mr. Steve Jones, Mr. Chen Min San

Approval of Previous Minutes:

A motion to approve the previous minutes of the General Monthly Meeting held on 1.04.2018 was passed unanimously.

Official Reports:

A report on the cost of the newly erected goal posts was presented by Mr. Alistair Douglas. 12 new goal posts were erected and the cost of installation was $ 6000. Each goal post cost $500 including the material cost of $350 and installation cost of $150.

Discussions:

1. The appointment of a new coach for the Club was discussed by all the members and has been approved unanimously. Mr. Andy Smith has been put in-charge of the recruitment process with a deadline of 30.05.18.
2. The starting of evening coaching classes was discussed as a means to increase the revenue. Mr Nick Plots was put in-charge. He will submit a detailed report in the next mid-month meeting about the feasibility, cost, expected revenue and the next steps.