Question

1. As a student assistant, you are responsible for job sharing duties in performing transaction. In addition, you are a back-up to other analytical work. Please tell me all the Job Sharing knowledge, skills, and abilities it takes to be successful as a student assistant? (for example, accounting technician)

2. Accounting utilizes on-the-job training to train the staff. If an emergency arose and your trainer was not available, what steps would you take to learn your duties?  

Answer 1

1)

The role of a student assistant is to assist and help other students in the computer labs, involve in the library tasks and assisting the academic department with their duties. The student assistant has to perform a wide range of clerical and administrative jobs. The student assistants have to work across different departments to carry out the assigned duties.

Student Assistant Job Responsibilities

–         Involve sincerely in the clerical, administrative communication oriented duties.

–         Provide assistance to the different departments.

–         Assist other students and juniors at the computer labs in the school or university.

–         Aid the teaching staff with teaching duties.

–         Help the teachers in areas of research.

–         Assist the librarian with record keeping and maintenance.

–         Process the library materials by labeling and tagging them.

–         Conduct the cataloging procedures.

–         Organize the books on to the shelves

–         Generate acquisition orders for library books using the computer.

–         Deal with the packages and record the invoices in relation to the library books.

–         Carry out the administrative work of the department.

–         Work in coordination with the university or school police and help them with the issuing of parking tickets.

–         Assist the ground staff with the grounds keeping work inside the campus.

Resposibilities of Accounting Technician:

An AT's work focuses heavily on data entry, error checking and account reconciliations. The work is entry level and repetitive. It requires above average attention to detail. Accounting technicians are counted on to find and fix accounting errors usually caused by data entry mistakes. These errors are often buried deep in the accounting data and can be difficult to find. A good accounting technician must have an analytical mind. Small accounting errors can become large problems if left unfixed.

2)

	Responsibilities of the apprentice or trainee
-	Complete and sign a training contract with the employer - with the assistance of the Australian Apprenticeship Support Network (AASN) provider.
-	Together with the employer, select a training organisation.
-	Attend work, do the job and follow the employer's lawful instructions.
-	Work towards achieving the qualification or statement of attainment stated in the training contract.
-	Participate in negotiating the training plan for the apprenticeship or traineeship.
-	Obey all workplace health and safety (including dress and equipment) and code of conduct rules.
-	Undertake the training and assessment required under the training plan.
-	Pay student contribution fees to their training organisation (the employer may pay these on the apprentice or trainee's behalf).
-	Keep the training record and produce it to the employer, training organisation and/or the Department of Employment, Small Business and Training when requested.
-	Do not terminate the apprenticeship or traineeship before completion unless the apprentice or trainee and their employer mutually agree to cancel the training contract and notify the AASN provider or the department accordingly by signed notice.
-	If it appears all required training and assessment will not be completed before the nominal completion date, talk to the employer and training organisation about applying to extend the training contract.
-	Further responsibilities that relate specifically to school-based apprentices and trainees:
-	Ensure the school's agreement to the school-based arrangement has been obtained (including if transferring to another employer).
-	Commit to undertaking a minimum of 375 hours (50 days) paid work for every 12 months of the training contract; or 600 hours (80 days) if the school-based apprenticeship is in the electrotechnology industry.
-	Talk to the school about how the training and employment will impact on the school timetable.
-	If suspended or expelled from the school, or the school withdraws their support to the school-based arrangement, contact the AASN provider or the department immediately to discuss how the apprenticeship or traineeship can be continued.
-	If changing schools, the support of the new school must be gained before the school-based arrangement can continue.
-	It is very important that the employer and apprentice or trainee maintain open lines of communication and attempt to resolve disputes between themselves. If these attempts fail, the apprentice or trainee should contact the department through Apprenticeships Info for assistance and early intervention.