Question

What are some common email mistakes and how can they be avoided?

Answer 1

Email is a professional way of communicating in all business, organizations and in many other arenas. Emails are short and precise and even a small mistake will discredit the image of the writer. So it is very important to carefully write mails and maintain the professional standards.

Some of the common mistakes that are found in emails and the ways to avoid them are

1. Greetings at the beginning of the conversation is an email etiquette. Without greeting the mail will not look formal and professional.

2. An email should not be too informal. Words sometimes used may taken to be disrespectful in a formal situation.

3. The name to whoever the mail is written should be properly addressed. Otherwise it should mentioned as to whomsoever it may concern.

4. Subject line of the mail should be checked if it goes along with the main subject of the mail.

5. Do not include too many personal details when the mail is passed to many.

6. Tone of the mail is very important to reflect the thoughts of the sender. Words that mean harsh should be avoided.

7. Grammatical and language mistakes should be avoided at any cost.

8. Unnecessary questions or repeated information will not bring the desired results.

9. Short forms of words should be avoided as it can be understood or interpreted in many ways.