Question

Describe the steps in the HIT system selection and contract management process

Answer 1

Health Information technologies( HIT)

Hit includes computers, mobile devices and other technologies used in the management medical information. HIT have a great potential to promote health and support health care around the world.

Steps in HIT system selection

1.Create a culture of collaboration and participation

2. Clearly identify key leaders; make a leadership team.The customer team members must include an administrative champion, physician champion and a technical champion.

3.Document team mission and vision and values

4. Establishe rules for communication and decision making.- all communication should share among key stakeholders and document each implementation task.

5. Establishe clear objectives, evaluative measures and timeliness.

6. Training: a training team should be established. It should consist a vendor, physician champion and other appropriate customer personnels.

7. Standardize implementation to boost quality and efficiency.

8. Measure , compare to benchmarks, and market the benefits.

Contract management process

The contract management process is the interaction between the vendor and the purchaser that ensures that both parties meet their respective obligations in any procurement relationship.

Steps / stages

Stage I ; Contract Preparation- identify the needs, establish goals, set expectations and define risk.

StageII ; Author the contract. Take help from legal team to ensure all the information is up to date and all required clauses and terms are automatically included.

Stage III; Negotiate the contract- Almost always negotiation follows the first draft of a contract. Anticipating and researching the other party's need before the conversation simplifies the negotiations and creates a strong foundation for lasting relationship.

Stage IV; Get approval before finalising the contract- need manager approval or have audit procedures before finalising the contract.

Stage V; Execute the contract- make the contract official by signing it .

Stage IV; Keep up with the amendments and revisions- It is important to stay ahead of the changes and make sure both parties are fully aware and agreement on any revisions.

Stage VII; Manage after the Signature- performing regular  auditing will ensure obligations are met and value is realised.