Question

(Case: Global Treps) You have been selected as the project manager for the Global Treps project. You helped to run a local shark tank like event at your college last year as part of a class project, so you have a general idea of what is involved. The schedule goal is six months, and the budget is $120,000. Your favorite professor, Dr. K., and a few of her associates have agreed to fund the project. Your strengths are your organizational and leadership skills. You are a senior, live on-campus, and get free room and board by being a resident assistant in your dorm. Bobby, a computer whiz who funded a lot of his college expenses by building websites, will be your main technical guy on the project. He goes to your college and lives off-campus. Three other people will form your core project team: Kim, a new college grad now working for a non-profit group in Vietnam; Ashok, a business student in India; and Alfreda, a student in the U.S. planning to visit her home town in Ethiopia for two months in a few months. You will hold most meetings virtually, but you can meet face-to-face with Bobby and Dr. K. as needed. You have all known each other for at least a year and are excited to make this project a success. You and your team members will do the work part-time while you finish school or work at other jobs, but you can use up to $50,000 total to pay yourselves. You estimate that you will need another $30,000 for travel expenses, $20,000 for hardware and software, and the other $20,000 will go toward organizing events, consultants, legal/business fees, etc. Your goal is to develop a fully functioning website and test it by holding four events in four different countries. You’ll make improvements to the site after those events, develop plans to scale it up, and recommend how to transition the project results into a successful business. Note that you decided not to include the idea of providing an online version of the event as part of the initial project as your sponsor and team decided that physical events would be most effective. You have also decided to limit the scope of this first project to provide the ability for 20 organizations to create their own custom websites. Your team members will screen the organizations and assist people in using the site to plan their events. You plan to hold four shark tank like events within four months, using your team members abroad to help organize and run those events, plus one at your college. Your semester has just started, so you plan to hold your event at the end of the term. The project will fund refreshments for the events and prizes for the winners, with a budget of $1,000 for each event. You don’t think you’ll get any donations via the new website before these events, but you’ll try to have it set up to accept donations by the last month. You will create some short videos to show people how to use the site and provide suggestions for holding the events. After testing the site and getting customer feedback, you will make some changes and document recommendations for a follow-on project. You will also create a business plan recommending how to transition this project into a real business that can make a profit after two years. Assume that you would pay for a new website and account through an online provider. Bobby would do most of the customization/programming for the site, but you would consider outsourcing or purchasing services to provide some of the capabilities like accepting donations and developing the short videos on the site. You would also buy a new laptop and Internet access for your three team members abroad so that they could share information with their contacts in those countries. You and Dr. K. want to attend all of the events as part of the project, and you might include a full face-to-face meeting with the whole team if possible.

(Direction) Prepare a draft project charter for the Global Treps project. You will be the project manager, and Dr. K. will be the project sponsor. Other team members will include Bobby, Ashok, Kim, and Alfreda. You plan to hold four shark tank like events plus develop the Global Treps site and application. If necessary, you can identify additional stakeholders, their roles, and responsibilities and include them in the Table on Roles and Responsibilities.

Answer 1

can be summed as follows :

Negotiating with venue Units, Plan Travel, supervising and networking and following the PDCA (Plan , Do, Check, Act) mode of steps individualistically , being the project manager myself.

Answer-2

Answer-5

Strategy is a plan of action designed to achieve a long term or overall objective. So, in this question we need to develop a strategy for scope validation and change control for this project.

First of all, to develop a starregy we need to gather the facts using various techniques like SWOT (Strength, weekness, opportunity, threat) analysis and then formulate the vision i.e. where we want to reach and circulate among the team members to achieve the objective.

It is also important to know where we are now i.e. develop a mission statement. It is important because without knowing where we are, we can't reach where we want to.

The vision statement gives the direction to achieve the business objectives. Mission will give you a clear picture of where we stand.

Now it's the time to develop the objectives. Make sure the objective you set are measurable, specific, achievable, realistic and time related. While setting the objectives, we also keep in mind factors like key performance indicators (KPIs), resource allocation and budget requirements.

Once the objectives are set, a tactical plan needs to made to execute the strategy. While implementing the plan, it is important to monitor the performance also.