Question

12. How might you communicate and promote key features of the plan to others?

Answer 1

It is simply how one effectively communicate plan to others making them easily understandable.

The ways which can be used are-

1) Learn to Listen
Listening is not the same as hearing; learn to listen not only to the words being spoken but how they are being spoken and the non-verbal messages sent with them. Use the techniques of clarification and reflection to confirm what the other person has said and avoid any confusion.

2) Be Aware of Other People's Emotions
Be sympathetic to other people's misfortunes and congratulate their positive landmarks. Consider the emotional effect of what you are saying and communicate within the norms of behaviour acceptable to the other person.

Take steps to become more charismatic, Emotional Intelligence

3) Empathise
Empathy is trying to see things from the point-of-view of others. When communicating with others, try not to be judgemental or biased by preconceived ideas or beliefs - instead view situations and responses from the other person’s perspective. Stay in tune with your own emotions to help enable you to understand the emotions of others.

If appropriate, offer your personal viewpoint clearly and honestly to avoid confusion. Bear in mind that some subjects might be taboo or too emotionally stressful for others to discuss.

4) Encourage
Offer words and actions of encouragement, as well as praise, to others. Make other people feel welcome, wanted, valued and appreciated in your communications. If you let others know that they are valued, they are much more likely to give you their best. Try to ensure that everyone involved in an interaction or communication is included through effective body language and the use of open questions.

More focus on body language, non-verbal communication and questioning.

5) Use Humour
Laughing releases endorphins that can help relieve stress and anxiety; most people like to laugh and will feel drawn to somebody who can make them laugh. Don’t be afraid to be funny or clever, but do ensure your humour is appropriate to the situation. Use your sense of humour to break the ice, to lower barriers and gain the affection of others. By using appropriate humour you will be perceived as more charismatic.

6) Treat People Equally
Always aim to communicate on an equal basis and avoid patronising people. Do not talk about others behind their backs and try not to develop favourites: by treating people as your equal and also equal to each other you will build trust and respect.

7) Minimise Stress
Some communication scenarios are, by their nature, stressful. Stress can however be a major barrier to effective communication, all parties should try to remain calm and focused.

8) Maintain a Positive Attitude and Smile
Few people want to be around someone who is frequently miserable. Do your best to be friendly, upbeat and positive with other people. Maintain a positive, cheerful attitude to life: when things do not go to plan, stay optimistic and learn from your mistakes.

9) Use appropriate platform of communication
Every project needs an effective communication stream to reflect the progress of the project. The modern workplace is on its way to digital transformation. So, you need to invest on key systems and applications for productivity and communication. According to the needs of your project, communication tools can be an effective way for the whole team to meet up.