Question

Can u give a sample of a detailed Inspection Report for the Structural of a Building excluding the finishing works. Kindly indicate the Sub-structure inspection and Superstructure inspection.

Answer 1

PROCEDURES FOR THE EXAMINATION OF PLANS AND INSPECTION OF CONSTRUCTION

Contents

INTRODUCTION

1. EXAMINATION OF PLANS

1.1 Function of the Building Inspectorate

1.2 Building Inspector

1.3 Development Control Officer (Engineer)

2. INSPECTION OF CONSTRUCTION

2.1 General

2.2 Building layout

2.3 Foundations

2.4 Structural Frame

2.5 Ring Beam

2.6 Roof

2.7 Floors

2.8 Plumbing

2.9 Drainage

2.10 Septic Tank and Waste Disposal

2.11 Water Cistern

2.12 Electricity

2.13 Final Inspection

2.14 Special Inspections

2.15 Other Inspections

2.16 Safety and Health Inspections

3. COMPLEX OR LARGE PROJECTS

4. BUILDING ADVISORY SERVICE FOR SMALL BUILDINGS

5. REPORTING

Appendices

Forms

1A. Review of Plans of Small Domestic Buildings

1B. Results of Examination of Plans

2. Request for Inspection

3 Building Inspection Report

4. Monthly Report

5. Design Requirements for Consideration by Building Consultants

6. Certificate of Practising Structural Engineer

INTRODUCTION

This document is based on discussions and observations of the procedures used by most of the OECS building inspectorates for the examination of plans and the inspection of construction. The problems noted are that generally not enough time is taken for the examination of the plans and the details on the drawings observed by the Building Inspectors are not generally in accordance with the requirements of the Guidelines.

The document does not discuss the procedures for receipt of the applications, as each Authority will have its own procedures. However, the examination of plans and the reporting of the examinations must be carried out in an orderly manner, and attention is therefore given to the procedures for doing this.

The use of the Building Guidelines and Building Code for buildings to be erected in Antigua and Barbuda and in St. Kitts and Nevis is now the law of the land. The Code defines small buildings as those residential and retail commercial buildings less than 3000 sq. ft. in area, and therefore covers most (in numbers) of the buildings being constructed in the State. The requirements of the Code control the design and construction of all buildings; but the Guidelines are geared for use by the designer and constructor of small buildings.

The Building Inspectors have to ensure that all developments are carried out in accordance with the Code and with the relevant plans as approved by the DCA. The procedures outlined are intended to guide the building inspectorate in carrying out the required inspections, but each Inspector must be knowledgeable about the existing building and planning Regulations and must be aware of the main recommendations detailed in the Code and Guidelines.

The Sections on the Administration of the Code and on the Administration of the Guidelines define the inspections which are mandatory. Site Inspection visits are based on requests by the developer or builder on the forms as at Appendix 1.

The visits paid to construction sites by the Building Inspectors must be formal and within normal working hours unless specifically requested by the builder to carry out an inspection after working hours for a specific purpose, such as during a concrete pour.

There is also the need for the Building Inspectors to assist builders of small homes in the construction techniques needed to permit "safe' construction, and it is recom¬mended that an Advisory Service be established to provide this assistance.

Many persons building small homes do not have the knowledge needed to design and construct a safe and economical home. It is proposed that the Building Inspector accept the challenges of assisting the homeowner by explaining the requirements of the Building Guidelines and the process required by the Authority for applying for a development permission and for a permit to construct the home. It is not intended that the Building Inspector design the home but he/she should discuss the construction details with the home owner or builder. The details given in the Guidelines and for timber homes in the document “Build it Strong” should be followed by the home owner.

The Advisory Service if established can be an important function of the DCA. The procedures for this service are outlined in Section 4.

Unless the regulatory body is equipped with personnel capable of carrying out the examinations of major structural or infrastructure works, it is assumed that the building inspectors concentrate on the examination of plans for buildings within the scope of the Building Guidelines. Plans for major works outside the scope of the Guidelines should be examined by professional engineers and architects employed by the Public Works Department.

1. EXAMINATION OF PLANS

1.1 Function of the Building Inspectorate

The examination of plans is part of the procedures for processing of applications; however, the involvement of the building inspectorate at this stage will assist the Development Control Officer and the Director (Town and Country Planner) in determining the need for other opinions on the proposals and for discussions with developers.

The examination should be carried out systematically and in accordance with the details given in the Building Code and Guidelines. All construction details must be as per the Code and Guidelines and must satisfy the requirements of the Code; or the designer will be expected to provide calculations or other information showing that the details shown on the drawings would produce a hurricane and earthquake resistant building and that the facilities being constructed are in accordance with the Code.

The Code recognises that there are occasions in which a Special Inspector may be required to assist the DCA in the examination of plans and construction of specialized installations. The Development Control Officer is expected to advise the Director whether a Special Inspector is required giving reasons for this advice. The reasons must be in accordance with Section 1of the Code.

Until the Dept. of Planning engages a plumbing specialist, the Senior Building Inspector should examine all plumbing layouts using the Building Guidelines for guidance. The examination should focus on:

- the adequacy of pipe sizes and connec¬tions;

- ensuring that there is no possibility of cross connection between the potable water lines and waste lines;

- the design and placement of septic tanks, cess pits and disposal wells should be examined. If plans for these facilities are not available, the designer should be asked to submit them for consideration before the application is forwarded to the DCA. The Ministry of Health should be consulted at an early stage for advice on all plans for disposal of waste.

1.2 Building Inspector

a) The Building Inspector will be expected to examine the plans for the following:

b) Type of building (see regulations) and of structural frame

c) Design of foundations

d) Hurricane holding down bolts and clips

e) Size of structural members

f) Roof structure, pitch, sheathing and fixings

g) Concrete block wall sizes and reinforcing

h) Ring beam size and reinforcing

i) Water cistern size and construction details

j) Septic tank size and construction details

k) Disposal of storm drainage. The drawings must show the guttering and the path of the run-off of the water, whether into a cistern or into a road drain.

l) Plumbing arrangements ( in concert with the Senior Building Inspector) and pipe sizes for internal connections and arrangements for connections to the main water supply system and to the mains sewer system where applicable.

m) Electricity (with the Electrical Inspector)

n) The Building Inspector reports on the examination using the form at Appendix ----- and then passes the file to the Development Control Officer for his further action.

  

1.3 Development Control Officer (Engineer)

The Development Control Officer carries out the following:

a) Determines whether a Special Inspector should be recommended for the review of the structural plans or other plans as required in Section 1 of the Code, and to assist in the inspection of construction of the structure and of any other specific component of the development beyond the scope of the Guidelines.

4. dead + live + earthquake

5. dead + wind + soil

6. dead + earthquake + soil

5. Certificate

I/We* certify that:

1 I am a/we are* Practising Structural Engineer(s)* actively involved in the field of structural engineering design.

2 I/We* have carried out/checked* the structural design and calculations for the above building.

3 The structure for the above-mentioned building has been designed in accordance with the principles of structural mechanics and, if constructed reasonably in accordance with the documents listed above, will be capable of sustaining the combinations of loads to which it will be subjected in accordance with the relevant provisions of the Building Code. The relevant standards, specifications and references relied upon in the design of the building work are as follows:

4. If the design does not comply with the relevant standards and the Building Code, state in which areas it differs (attach reports if necessary):

5 This Certificate is valid for ten years from date of issue only if the building structure remains as designed.

6 I/We* have/have not* been engaged to carry out the structural supervision of the construction and will/will not issue a Certificate to certify that the constructed works are in accordance with the drawings.

All documents covered by this certificate shall be endorsed and signed by the Practising Structural Engineer.

Name:

Qualifications

Address:

Signature:

Date:

Note: This form was developed with the assistance of Tony Gibbs

Contractor Quality Control (CQC) Plan

____________________

Project Number

________________________________________

Project Name

____________________

MSDGC Approval Date

____________________

Contractor

____________________

Submitted By

____________________

Email Address

____________________

Phone

Contractor Quality Control Plan Acknowledgement

Project Name: ________________________________________

Project Number: ____________________

The undersigned have read and concur with this Contractor Quality Control Plan:

_________________________________________________________ ________________________

Quality Control Manager Date

_________________________________________________________ ________________________

Project Manager Date

_________________________________________________________ ________________________

Project Superintendent Date

_________________________________________________________ ________________________

Electrical Foreman Date

_________________________________________________________ ________________________

Mechanical Foreman Date

________________________________________________________ ________________________

Civil Foreman Date

_________________________________________________________ ________________________

Site Safety Manager Date

Table of Contents

CQC Plan Cover Sheet 1

CQC Plan Acknowledgement 2

Table of Contents 3

Organizational Chart 4

Resumes and Certifications Documentation 5-6

Quality Contol Manager Responsibility 7

Stop Work Authorization Letter 8

Major Definable Features of Work 9-10

Three Phases of Inspection 11-12

Quality Control Testing and Verifications 13

Tests and Records 14

Testing Agency Schedule 15

Submittals 16-17

Tracking Deficiencies 18-19

Contractor’s Quality Control Report (CQCR) 20-21

Non-Conformance Report 22

Construction Punch List 23

Weekly QA/QC Meeting Minutes 24

Preparatory Meeting Checklist 25-27

Initial Inspection Checklist 28

Receiving Material Inspection Report 29

MSDGC/Contractor Quality Control Worksheets 30-31

Organizational Chart

This is a recommended organizational chart. It may be modified provided the responsibilities are covered in the positions presented.

Resumes and Certifications Documentation

Attach the documentation to support the applicable resumes and certifications:

1) Quality Control Manager

Confirm on resume at least 5 years of related experience in quality control inspection on construction projects.

2) Quality Control Specialists

Confirm on resume at least 2 years of related experience under the direction of a Project Manager, Construction Superintendent or Quality Control Manager.

3) Construction Superintendent

Confirm on resume either a degreed graduate of engineering, architecture or construction management with 5 years of related experience or 10 years of relevant experience.

4) Project Manager

Confirm on resume either a degreed graduate of engineering, architecture or construction management with 5 years of related experience or 10 years of relevant experience.

5) Site Safety Manager

Confirm on resume at least 5 years of related experience.

6) Foreman

Confirm on resume at least 5 years of related experience.

7) Installers/Laborers

Confirm on resume at least 2 years of related experience working under the direction of a Project Manager or Construction Superintendent. Provide copy of current license and/or certification to drive/operate the type of vehicle/equipment which they drive/operate either on-site or off-site.

8) Manufacturers

Provide documentation of having a minimum of 5 years experience in manufacture and successful start-up of the specified equipment/design demonstrated by submitting at list of 5 similar projects completed within the last 5 years including project names, addresses, contact names, addresses and telephone numbers of owners and any other type of information specified or requested by the CITY.

Resumes/Certifications/Documentation (cont’d)

9) Independent Testing Agencies

Provide documentation of having a minimum of 5 years experience performing the specified independent testing required by the Contract Documents for review and approval by the CITY. Submit at list of 5 similar projects completed within the last 5 years including project names, addresses, contact names, addresses and telephone numbers of owners and any other type of information specified or requested by the CITY.

 

Quality Control Manager Responsibility Form

The Quality Control (QC) Manager, ____________________ , is responsible for overseeing the overall implementation of the Quality Control Plan and coordinates all project testing, inspections and reporting matters directly with the Project Manager. The QC Manager has the authority to intercede directly and stop unsatisfactory work and control further processing, delivery or installation of non-conforming material.

Duties:

o Preparation, approval and implementation of the CQC Plan

o Verification of materials as per project plans and specifications

o Development of means and methods to store and protect materials

o Maintain documentation of inspection status of materials

o Maintain documentation for material and administrative approvals

o Ensure that all materials and construction are in accordance with the requirements for the completeness, accuracy and constructability in accordance with applicable building codes

o Carry out and participate in weekly progress and QC meetings

o Maintain documentation of inspection of work executed by subcontractors

 

Stop Work Authorization Letter

Project Name: ___________________________________________________________________

Project Number: ____________________________

From: Company President _________________________________________________________

To: QC Manager _______________________________________________________________

This Letter of Authorization outlines your responsibility as our site Quality Control Manager for the project referenced above. As the site Quality Control Manager, you report directly to the Project Manager. You review the specifications, addendums and plans in their entirety and implement the Quality Control Program. The Quality Control Program encompasses three phases of inspection: Preparatory Meetings and Initial and Follow-Up Inspections. All inspections and testing are recorded in the Contractor Quality Control Report (CQCR) and submitted to the Project Manager. Test reports are submitted no later than three (3) working days after the test was performed. You and/or your staff are responsible for reviewing specifications, submittals, as-builts, plans and shop drawings for compliance to the contractural requirements.

Additionally, this applies to all subcontractor documents. You and/or your staff conduct daily inspections to ensure that the workmanship and materials used in the construction of the project are in compliance with the plans, drawings and specifications.

You are authorized to stop work that does not comply with the plans and specifications. You and/or your staff witness all tests required by the specifications and coordinate such tests with MSDGC. You and your staff must document all non-conforming conditions, items and/or workmanship noted and constantly monitor and alert Safety personnel to safety violations. If, at any time, you require assistance with the implementation of the Quality Control Program, contact the Project Manager.

________________________________________

Company President

Acknowledgements

________________________________________

Subcontractor “A”

________________________________________

Subcontractor “B”

________________________________________

Subcontractor “C”

 

Major Definable Features of Work

Check all definable features of work and describe how each feature will be accomplished. (You may add or delete items based on the project. All items will be reviewed and approved by MSDGC.)

Construction Activities Contractor Primary Contact

☐ Trenching & Excavation

1. Trenching

2. Excavation Work

3. Form Work

☐ Gravity Sewer

☐ Force Mains

☐ Erosion Control

☐ HVAC

☐ Plumbing

☐ Electrical

☐ Roofing

☐ Masonry

☐ Concrete

☐ I & C

☐ Landscape

☐ Bridges

☐ Highway & Appurtances

Construction Site Activities Contractor Primary Contact

☐ Fire Alarm

☐ Fire Suppression

☐ Demo

☐ Hazardous Material Abatement

☐ Elevators

☐   

☐   

☐   

☐   

☐   

☐   

☐   

☐   

☐   

☐   

☐   

Three Phases of Inspection

Preparatory Meetings

Preparatory Meetings are performed prior to the beginning of any major Definable Feature of Work. A meeting is held for each crew performing such feature or when members of the crew change. Preparatory Meetings are conducted by the Quality Control Manager and/or designee after a complete review of all applicable plans, specifications, shop drawings and related submittals. A Preparatory Phase Meeting Checklist (pp 25-27 ) is completed for each Definable Feature of Work and distributed at the meetings. At the Preparatory Meeting, the Superintendent and Foreman (involved in this phase of construction) coordinate with Quality Assurance, Quality Control and Safety personnel and introduce their plan for accomplishing the work. MSDGC is notified at least 48 hours in advance of the Preparatory Meeting. The following items are discussed at each meeting:

1. Review of applicable specifications.

2. Review of applicable plans and shop drawings.

3. Review of related submittals and a check that all related submittals, shop drawings and materials have been tested (if applicable), submitted and approved.

4. Review of the detailed sequence of the execution of the work.

5. Discuss required testing and frequency.

6. Review provisions to ensure controlled inspection and testing.

7. Examination of the work area to ensure that all required preliminary work has been completed and is in compliance with the plans and/or specifications.

8. Examination of the related material, review of the Receiving Material Inspection Reports (p 29) and verification that the items received are in compliance with the contract and are properly stored.

9. Review of the Site Safety Plan to ensure that all safety precautions are met and the required safety equipment has been purchased and is available.

10. Review the document and the workmanship expected for the Definable Feature of Work.

11. Meeting Minutes are recorded

12. Initial Inspections

Initial Inspections are performed at the beginning of any Definable Feature of Work and must be repeated at any time new workmen or new crews are assigned to the work or if the required standard of work is not being met. An Initial Phase Checklist (p 28 ) is completed for each Definable Feature of Work and distributed at the initial inspection. MSDGC is notified at least 48 hours in advance of the Initial Inspection. The same personnel who attended the Preparatory Meeting also attend the Initial Inspection. These include the Superintendent and Foreman, Safety Personnel and the Quality Control Staff. The following is accomplished during these meetings:

1. Review the minutes of the Preparatory Meeting and verify that the work complies with the design documents (ie, submittals, specifications and/or shop drawings).

2. Resolve all differences.

3. Verify adequacy of inspection and testing.

4. Establish a level of workmanship and verify that it meets the requirements.

5. Provide documentation of the previous inspection of the work area.

6. Re-examine the work area for compliance.

7. Meeting Minutes are recorded and within 48 hours of the conclusion of the meeting.

Follow-Up Inspections

Follow-Up Inspections are performed daily to ensure that the control established during Preparatory Meeting and Initial Inspection continues to provide a product that conforms to the contractural requirements.

1. Construction daily activities are inspected by Quality Control in accordance with Quality Control Procedures and the Quality Control Report (CQCR) (pp 20-21) is completed.

2. Installation and testing activities which do not comply with the requirements are documented on a Non-Conformance Report (NCR) (p 22).

3. Modifications, repairs and/or replacement of materials and/or parts performed subsequent to Final Inspection require replacement of materials and/or parts installed. Re-inspection and re-testing are required to verify acceptability. Inspection and testing documents are submitted to Document Control and are filed and maintained in accordance with Quality Control Testing and Verifications (p 13).

Signature of acknowledgement indicate that the Three Phases of the Quality Control Inspection Program are understood and will be followed.

________________________________________ ____________________

QC Manager Date

 

Quality Control Testing and Verifications

PURPOSE

To ensure that tests of the Contractor’s and Subcontractor’s work is adequately planned and that the necessary testing procedures are available to perform the tests in a satisfactory manner. This procedure establishes the methods to be used when performing the tests listed in the specifications. Test reports are submitted to Document Control and are filed and logged with other project documentation.

TESTING (Onsite, Factory/Offsite)

A list of tests required to verify that control measures are adequate are delineated in the specifications and/or determined upon the completion of the design. The list includes the test name, specification paragraph, feature of work to be tested, the test frequency and the organization’s name that will perform the test. The QC Manager provides w.

REPORTING AND DISTRIBUTION OF REPORTS

1. After reviewing reports (including Subcontractor reports) the Quality Control Manager submits documentation to Document Control.

2. All inspections and testing are summarized and recorded in a Contractor’s Quality Control Report (CQCR). A copy of the CQCR is sent to MSD Document Control and to the Project Manager. “Original” reports are retained by the Quality Control Manager. Field notes, inspection forms and test reports are filed and available for review by MSDGC.

3. The Contractor’s Quality Control Report includes the following:

a. Contractor and Subcontractor areas of responsibility.

b. Working, idle and downtime hours for equipment.

c. Work accomplished each day, indicating the location, activity and by whom.

d. Laboratory test reports, including the test results (passing or failing), location of tests and specification references.

e. Deficiencies and corrective actions.

f. Material received onsite.

g. Safety violations and corrective action implemented.

h. Conflicts encountered in the plans and/or specifications.

Project Name: ______________________________________________________________________

Project Number: _______________________________

I certify that this submittal is accurate, is in strict conformance with all contract requirements, has been thoroughly coordinated and cross-checked against all other applicable disciplines to prevent the omission of vital information, that all conflicts have been resolved, that repetition has been avoided, and that it is it complete and in sufficient detail to allow ready determination of compliance with contract requirements by the Contracting Officer.

Printed Name of the Quality Control Manager: ____________________________________________

Signature of the Quality Control Manager: ________________________________________________

Date: _________________________________

Tracking Deficiencies

NON-CONFORMING ITEMS

1. Non-conforming items are those conditions that deviate from the requirements detailed in the specifications, plans and /or shop drawings. The Quality Control Manager is responsible for the control and documentation of non-conforming items.

2. The Quality Control Manager prevents non-conforming items from being installed.

3. Minor non-conforming items, which are corrected in the same day, are documented in the Contractor’s “Weekly Report.”

4. All other non-conformances are documented on a Non-Conformance Report prepared by the Quality Control Manager, sequentially numbered and dated and include the following information, as appropriate:

a. Description of the non-conformance including relevant details of the occurrence.

b. Identification of material, component or system by part number, plan, shop drawing and/or specification number and intended installation location.

c. Source of material or item (name of supplier, owner or subcontractor).

d. Current status or item in shop, warehouse, lay-down yard or structure.

e. Individual and organization which detected the non-conformance.

f. Recommendation for corrective action including sketches, test data and/or repair procedures necessary to substantiate the recommendation.

g. Cause of the non-conformance and steps taken to prevent reoccurrence indicating action(s) taken, positions or titles of persons contacted, letters written and/or procedural changes proposed.

5. The Quality Control Manager signs and forwards the Non-Conformance Report to MSDGC Document Control.

6. Each Non-Conformance Report is recorded on the Non-Conformance Report Log by the Quality Control Manager.

7. Actions to be taken are entered on the Non-Conformance Report Log. The Engineer of Record initiates the disposition(s) necessary to clear the item.

8. Verification of “Corrective Action” (eg, completion of repair) by Quality Control after the work in question has been re-inspected and re-tested. Entries are made in the Non-Conformance Report (NCR) log documenting the Final Disposition of each NCR.

9. Non-Conformance Reports, logs and documents are filed and maintained. Reports and Records are submitted to MSDGC Document Control.

INITIAL PUNCH LIST

The QC Report reports Punch List items (deficiencies) throughout the life of the project and demonstrates that the QC Staff is correcting the deficiency(ies) in a timely manner. An Initial Punch List is developed as a result of initial inspections and then maintained throughout the life of the project. The Punch List is consistently updated and submitted to the Project Manager for corrective actions. Corrections are accomplished within the time stated. The QC Manager performs Follow-Up Inspections to ensure the deficiencies have been corrected before notifying of a Pre-Final Inspection.

PRE-FINAL INSPECTION

After the completion of the Initial Punch List Inspection, the Quality Control Manager and Representative conduct a Pre-Final Inspection and develop a joint “Punch List” of noted deficiencies. The Punch List is formally documented along with the estimated date by which the deficiencies will be corrected. The Quality Control Manager conducts Follow-Up Inspections to ensure that all deficiencies have been corrected before requesting a Final Inspection by