Question

Explain the importance of Culture, Process and Tools in creating, managing and delivery large projects. Give examples of how Microsoft Project software is used as a central resource in planning, communicating and controlling portfolios of projects.

Answer 1

The importance of culture in delivering big projects is majorly in the area of bringing the collaborative effort in the team, managing people from different locations and team members from different countries to work together for a common objective. It need association and mutual connections between team to deliver the high quality work. Process and tools helps in reducing the human effort and making the things more standerdized and systematic in way. This helps in proper time management and keep a track on the activities with minimal human interventions.

Microsoft project software helps in project planning. It helps in establishing the work break down structure and maintaining the work flow system for the project. This avoids ambiguity in terms of work , delegation of work, reporting, accountability, responsibililty etc. The automatic trigger mails, productivity tracker etc can be established as a communication portal in the software where the senior management will get proper visibility of the project progress, the challenges, areas of improvement etc. Budget, resource planning etc can be effectively being tracked with less leakages.