Question

Discuss how can a project manager prepare a project final report ?

Answer 1

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Answer:

Whether it’s a written report or a post-mortem, each project manager eventually must write a project report for the shopper or management’s profit. the matter is, not all project managers skills to put in writing a report, abundant less write a good one. the nice news is that it’s an ability that may be learned. and in contrast to alternative skills, you wouldn’t like months of coaching.

There are no single correct thanks to writing a report. There square measure several accepted formats and strategies, every varied by trade, organization, or maybe a manager. what's necessary is that it gets the correct info across clearly and effectively. to put in writing a decent project report, you simply got to follow these basic principles:

Write to the Reader

Remember that you’re not writing the report for yourself. You’re most likely writing for shoppers or management, thus you would like to grasp however acquainted they're with the ideas and terminologies that your team uses. If they’re not well-acquainted with it, you will need to pay the primary a part of your report shaping them thus readers will follow on. Or, you may need to dumb it down a touch to layman’s terms and shrink on acronyms and jargon. a decent thanks to observing this can be to try to do a similar with meeting notes.

Structure your Report

One issue all reports ought to have in common could be a type of structure. Ideally, you would like to prepare info into totally different segments so your reader will determine relevant sections and quickly refer back to them shortly. Common sections embody a background or abstract to elucidate the project’s purpose and a final outline of the document’s contents.

Back-Up your Report with knowledge

A good project report goes to possess much knowledge backing it up, whether or not it's defensive the team’s performance or breaking down a sure-fire project. correct charts, spreadsheets, and statistics square measure a requirement if the report is to possess any degree of credibleness once given to shoppers. several project management tools offer versatile project reportage options to assist PM’s compile and gift knowledge in important ways in which.

Separate Facts from Opinion

You should ne'er confuse the 2 once writing a project report, particularly if you're doing a post-mortem on an unsuccessful project. Opinions square measure subjective and may ne'er be given as absolutes. The report ought to be clean of any personal views or preferences unless fully necessary. And if your opinion is needed, make sure to obviously determine it intrinsically. you will need to place it in a wholly totally different section if potential.