A HRIS or Human Resource Information System is
a form of software which helps companies to automate and manage
their human resources, payrroll, and accounting activities.
The key characteristics of a HRIS system are:
- A database to store employee information like pay history, job
history, performance reviews, health and safety information
etc.
- Ability to import or export data and to get reports on
demand
- Time and labour management to track punctuality and
attendance
- Payroll function which makes it easy to get data of hours
worked and to pay salaries while taking care of tax compliance for
various locations and different tax levels.
- Taking care of benefits like medical benefits, investment
deductions from payroll etc automatically
- Ability to send email alerts and eforms
- Minimal access to employees so that they can update their
information or download their benefits documents
- Recruitment and retention function which enables to easily
recruit employees, to manage their training and to retain
them.
Workflow Technology consists of software and
methods that can improve, re-engineer, optimise and automate the
business processes. It orchestrates the flow of work involved in
business processes. Automation plays a key role in Workflow
Technology. For employees this means fewer manual and time
consuming tasks and for employers, it means faster and more
accurate processes. Worklow Technology can help companies by
reducing costs through automation, reducing human errors and
improving efficiency by optimizing processes.
Downside of choice of vendor approach to HR technology
- It is a time consuming process as the company must select a
vendor who can provide the most relevant and efficient
functionality
- Must be crystal clear on technology requirements or else
overall efficiency is reduced
- Difficulty in justifying the business case or profitability for
implementing the technology
- Misalignment from business strategy, policy and goals can cause
problems and inefficiencies
- Difficulty in choosing between a best of breed solution and an
unified solution