Question

Narrative 3: Your Bill Paying Process

Write a narrative describing how you pay your monthly bills. Make sure to include all of the steps from receipt of the amount owed to the deduction for the payment to the vendor clearing your checking account.

1. Use the narrative to prepare a table of entities and activities.

2. Use the narrative to draw a context diagram.

3. Use narrative to prepare a logical DFD.

Answer 1

Bill paying process involves taking care of timely payment and also considering procedural requirements so that the payment is credited to the account of vendor well within the due dates;

Following steps shall be useful in laying down a detailed process for payment of bills;

Step One: Find a place to sit where there is space for papers/ notes to keep

Step Two: Organize your paper bills by taking note of date of receipt, due date and highlight in case you notice any questionable issue to be discussed

Step Three: Organize your electronic bills and statements, by having a separate email ID for the email receipt of bills. This is to avoid bill getting overlooked in the midst of the emails. Confirm their amount and other mentioned information

Step Four: Schedule a time with periodic review to pay the bills in time. Make sure to block your time for this task.

Step Five: Pay your bills whether the opted mode is online transfers or physical mail of checks

Step Six: File the paper copies of bills paid