Question

of the eight steps in implementing a new AIS, which do you feel is the most important and why?

Answer 1

As per my understanding , ALL THE STEPS IN IMPLEMENTING A NEW AIS are important but there are few steps or procedures which we can take as crucial steps while implementing new AIS. Those procedures / Steps are as follows :-

1. Detailed requirements analysis – The process of interviewing all who are involved in the system. Information from the users is gathered; this will provide the developer with the users’ specific needs.

2. Systems design – This step allows for the review of the information gathered and the creation of the new system. The process involves understanding how data is used and how it is stored.

3. Documentation – As the design of the system occurs, a record is kept to include all vendor documentation of the system and procedures. It also outlines the specific steps users need to understand to use the system. Documentation is then tested during the training portion.

4. Testing – This is the step prior to the launch where all processes are tested from input and output. The process involves testing to ensure all processes are documented. An audit trail is created to ensure management that all transactions are handled consistently.

5. Training – Takes place prior to launch and ensures that all procedures are understood. Each user learns how to use the system. This step occurs prior to data conversion.

6. Data conversion- Data with the current system is converted to the new system.

Launch occurs after all above steps are in place. Everyone within the organization is aware of the transition.

7. Support should be ongoing throughout this time, ensuring each user is capable and that all processes become familiar.