Question

You are the Human Resources Manager at the Bahrain office of a well reputed real estate firm ‘Homes are Us’ specialized in creating, selling, and maintaining the high-end residential spaces. The company’s headquarters is in Bahrain, with other offices in Saudi Arabia, Oman & Kuwait and employs around 100 professionals. The sales team comprises of a Sales Manager, 4 Sales Executives and 4 supporting staffs at every office. Company plans to hire an additional Sales Executive for the Bahrain Sales team. As part of the managerial decision-making process, you are required to conduct a job analysis for the following job position of a Sales Executive.

You have successfully conducted the recruitment and selection process. The new employee Mr. Ahmed is expected to join you today. You must roll out a carefully designed ‘Onboarding’ program for the new employee in consultation with the line manager. Please answer the following questions related to the ‘onboarding’ of the employee program.

a) What do you understand by ‘onboarding’ employee program? Explain any two advantages of a properly designed ‘onboarding’ employee program? (100 - 150 Words) (ILO: A1)

b) List down 2 activities that you would complete before his arrival to ensure that Mr. Ahmed had the ‘Best Day One Possible’ at your office. (50 - 100 Words) (1 Mark) (ILO: A3, C3)

c) List down any 4 key matters that you would explain to Mr. Ahmed in the ‘onboarding’ the employee program as the HR manager. (150 - 200 Words) (ILO: A3, C3)

Answer 1

Answer a=Employee On boarding program is also known as organizational socialization. This is the management jargon that is mainly used in the 1970s for the first time in order to address the different types of processes and mechanisms that are implemented by the organization so that the new employee who is selected for the given job in the firm acquires the important are necessary conduct, behaviors, knowledge, and skills so that it will help him or her to become a more effective member of the organization and insiders. These types pf plans mainly consist of the filling different types of forms, on the job training and socialization and cultural training that are provided to the newly hired employees so that he or she can be effective and contribute more in the organization.

Advantages=

This will help in improving the productivity of the new employees

It will help the new employee to adjust with the new organization and people quite well

Answer b= The two most important activities are as below=

It must be ensured that the employee has all the required rules and regulations,, procedures that are important in the organization.

All the essential requirements that are important for the orientation plan are maintained well in order to avoid any problem or issue to the employee

Answer c- An on boarding program may include many types of inputs and contents depending on the policies of the organization. However, the basic elements that must be included as the part of the on boarding program of the new employees are stated below=

Details of the organizational policies, mission, visions= This is important to brief the new employee about the goals, organizational mission and vision so that he or she can be informed about the expected performance and the values that are upheld by the firm

Rules and regulations= All the policies related to the different organizational procedures such as leave policies, discipline policies and so on must be communicated to the employee

Duties and responsibilities= This is very important to bear the expected level of performance and duties and responsibilities of the employee and to clear any doubts

Organizational hierarchy= This will allow the new employee to understand the culture and reporting system in the firm