Question

Business Process is a defined sequence of business activities that use resources to transform specific inputs into specific outputs to achieve a business goal.

Explain business process documentation showing its importance+ Examples

1000 word please

Answer 1

Business process documentation means documentation of all documents that go to support a process and includes policies, forms,checklist,etc. which give a complete description of how to execute a given process.

There are an ample number of benifts of business process documentation of them some are-

1. It helps us in designing similar processes with ease.
2. And also to improve the existing process
3. Plays a major role at the time of liquidation, acquisition and mergers
4. Major operations of the company will not be paused in the absence of a Key Managerial person
5. As the work is not stopped as said above there would be greater operational efficiency
6. More often documentation is a part of the contact in client agreements
7. At times it shows the compliane with the regulators requirements
8. It acts as an audit evidence for the auditor to confirm the existence and maintenance of internal controls
9. Better management of inventory and working capital
10. Training of employees

Typical examples of Business Process Documentation are-

• Process of Recruitment and training of employees done by the HR Team
• Documentation of Quotations,Purchase Order, Delivery Challan, GRN, Invoice at various levels of inventory management