Question

what is required from the management team when start new project?

Answer 1

First we need to understand by the meaning of management team.

The management team is the group of individuals that operate at the higher levels of an organisation and have day-to-day responsibility for managing other individuals and maintaining responsibility for key business functions.

A management team is a collection of top managers who set the strategy and run the operations of an organization together with its top leader. The management team can meet anywhere between weekly to monthly or quarterly depending on the type of business and the team setup. It is normally structured around the direct reports of the top leader.

I will explain all aspects to you in more detail in this post, based on my experience from being a member of as well as leader of several management teams over the years.

What is a management team?

The management team is the highest senior team of managers and leaders in an organizational including the top leader. It is not just a collection of top managers, but also a team whose results are leveraged by increased cooperation and teamwork encompassing all the different functions of the organization.

Depending on the type of organization, the following might also be included in the purpose of the management team:

• Creating and communicating a vision fitting to the strategy
• Combining the efforts and plans of all the critical functions into execution of the organizations overarching plan and strategy
• Ensuring proper governance models and structures of the organization
• Risk analysis, risk assessment and risk mitigation activities
• Monitoring external factors and reacting to those in a proper way in order to safeguard the organization for the future.

Main Requirement From Management Team:

Planning

‘Plan your work and work your plan’ – Napoleon Hill

As mentioned, the whole purpose of running a project is to achieve a certain goal. Hence, creating a roadmap or planning beforehand is an essential role of project managers. Further, your plan is what determines whether you get an approval for a project or not.

So, what exactly does planning involve? Planning addresses each of the following questions:

• What tasks need to be completed?

• Who is to complete these tasks?

• By when should these tasks be completed?

Organizing

First up is the key responsibility of organizing. To put it simply, it is about giving a structure to the project team. While doing so, the project manager takes into account the existing structure followed by the organization.

Organizing is about assigning roles to the team members and setting deadlines to achieve targets. This step also includes briefing the members about tools that they can use. Let’s say the project involves outsourcing some requirements. Then, the project manager identifies the services to be provided, the company that provides these services

Leading

Leading is that broad role which can accommodate all the other roles of a project manager. Hence, it can be considered the most important responsibility of management team

To lead is also to make decisions at every stage of the project progress. Which tasks are to be given to which team member? Should the project be terminated as it exceeds certain resource thresholds? A project manager is responsible to think about such wide-ranging issues and make decisions. Also, the project manager has to build his knowledge about the technical issues associated with the project.

Monitoring

Management team need to be constantly on their toes and have to ensure that the project is on the right track. This means they will have to ensure that the resources are being used efficiently. Also, they have to see to it that the project will be completed within the time-frame. To help this step, many project managers use the following three-step controlling process

• Measure: Keep a strict vigil on the progress of the project

• Evaluate: Determine the root causes of deviations

• Correct: Make appropriate corrections to address the issue of deviation

Managing Risk

Projects rarely run smoothly. As such, risk is an inevitable part of a project. So, managing these uncertain conditions which can have a negative impact on the project is a critical role of a project manager. It is so important that Project Management Institute's PMBOK indicates risk management as one of the key knowledge areas.

Ensure Smooth Operations

The core team manager roles and responsibilities are to help the employees complete their tasks so the business meets its targets. Operations they oversee may include:

• Managing team and project budget
• Planning and setting goals for the team
• Conducting performance evaluations of employees
• Supporting employees with training and development activities
• Monitoring team performance to ensure objectives are met

Resolve Issues and Roadblocks

One of the key responsibilities of a team manager is to remove any barriers that keep the team from completing their tasks. Team members may have conflicts with one another regarding business activities, and it’s the role of the team manager to help employees resolve their issues in a professional manner. In addition, if something is getting in the way of the team completing their duties, it is the manager’s job to help work around the roadblock.

Provide Knowledge and Training

As in the role of a team manager in sports, a supervisor in business is required to help her team gain the skills they need to do the job effectively. Providing on-the-job training and educational opportunities helps colleagues to build on their strengths and improve their weaknesses, which improves the team as a whole.

Knowledge and training can be related to specific elements of the job, such as learning to use a new computer program or piece of machinery. It can also involve building skills such as oral and written communication or conflict resolution. Ensuring employees have the tools they need to effectively do their job is also part of team manager roles and responsibilities.

Build Camaraderie Among the Team

Members of a team share a common objective. It’s important for them to get along with one another so they can collaborate effectively to accomplish the team’s goal. Similar to the role of a team manager in football, a team manager in business needs to ensure members of her team work well together.