Question

What is Document Life cycle Security? How does this integrate into EDMS?

How does the data elements fit into the overall document life cycle.

What are metadata and document storage requirements and recommended document life cycle.

Answer 1

The step by step construction and destruction of documents is called as document life cycle. The procedures document life-cycle serves as and important part of an Enterprise Content Management(ECM). ECM is specification for obtaining, storing and delivering information that are important for its operation in an effective manner.

Enterprise Document Management(EDM) is the plan of action designed for supervising electronic document and organisation's paper for easy and quick retrieval. The key points included in EDM are retention of document, storage of document, tracing changes in document and recovery of documents in case of disaster.

Document Life-Cycle Stages

Document Life-Cycle Stages	Definition	Supporting Technologies and Applications
Create	Analog or digital document construction	Application Development Tools Authoring Software Web Authoring Electronics Form Processing E-mail Voice Mail Instant Messaging Data Capture Hand Writing Recognition
Capture	Analog or physical document transformation into digital format
Index	Using manual or automatic techniques for cataloging process or creating metadata
Manage	Documents managing and storing for quick access	Data Warehousing Archiving/Preservation Electronic Workflow Processing
Access	Classification, metadata, full text or other search technologies for searching processes to find document	Portals Search Engine Knowledge Management Web Caching Public Key Infrastructure Data Mining
Retrieve	Sighting documents from search result
Administer	Controlling users resources, content types and structures	Document Management Categorization Media Management
Repurpose	Reutilization and re-versioning of documents for new products	Digital Preservation Workgroup Application Electronic Flow Processing E-mail Voice Mail Instant Messaging
Share and Collaborate	Real time and non-real time methods for sharing, cooperating and modification
Distribute	Transferring, circulating and scattering with security	EDI Report Generation Digital Media Publication
Retain	Low usage or idle documents kept till their predetermined retention period	Digital Records Management Hierarchical Storage Technologies Data Warehousing
Dispose	Damaging documents which have completed their retention period
Preserve	Long term access to documents with enduring value