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In: Accounting

Adjusting trial balance sheet

Adjusting trial balance sheet

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Preparing Adjusting Trial Balance

                                                                       Accounting Cycle

1. Analyze Transactions

5. Prepare Adjusting Journal Entries

2. Prepare Journal Entries

6. Post Adjusting Journal Entries

3. Post journal Entries

7. Prepare Adjusted Trial Balance

4. Prepare Unadjusted Trial Balance

8. Prepare Financial Statements

9. Prepare Closing Entries                                                                                       10. Post Closing Entries

11. Prepare Post-Closing Trial Balance

In our detailed accounting cycle, we just finished step 5 preparing adjusting journal entries. The next step is to post the adjusting journal entries. We will use the same method of posting (ledger card or T-accounts) we used for step 3 as we are just updating the balances. Remember, you do not change your journal entries for posting — if you debit in an entry you debit when you post. After we post the adjusting entries, it is necessary to check our work and prepare an adjusted trial balance.

Let’s take an Practical Example for better Understanding.

The unadjusted trial balance is as follows:

Debit

Credit

Cash

           10,000

Accounts Receivable

           20,000

Supplies

             8,500

Prepaid Insurance

             2,400

Trucks

           40,000

Accounts Payable

           25,000

Unearned Revenue

             4,500

Common Stock

           35,000

Retained Earnings

             6,100

Service Revenue

           30,000

Salaries Expense

           18,000

Rent Expense

             1,200

Utilities Expense

                 500

TOTALS

         100,600

         100,600

The adjusting entries from the previous examples are:

Debit

Credit

1) Dec 31

Accounts Receivable

     5,000

     Service Revenue

5,000

To record December accrued revenue.    

2) Dec 31

Interest Receivable

        600

     Interest Revenue

600

To record December accrued interest revenue.    

3) Dec 31

Salaries Expense

         360

     Salaries Payable

360

To record salaries earned but not paid.    

4) Dec 31

Unearned Revenue

       1,500

     Service Revenue

1,500

To record deferred revenue now earned.    

5) Dec 31

Insurance Expense

         200

     Prepaid Insurance

200

To record one month of insurance expired.    

6) Dec 31

Supplies expense

      7,000

       Supplies

7,000

To record supplies used.    

7) Dec 31

Depreciation Expense

       750

       Accumulated Depreciation – Trucks

750

To record one month of depreciation.    

We can post these transactions using T-accounts or ledger cards. We are using the same posting accounts as we did for the unadjusted trial balance just adding on. Notice how we start with the unadjusted trial balance in each account and add any debits on the left and any credits on the right.

Once the posting is complete and the new balances have been calculated, we prepare the adjusted trial balance. As before, the adjusted trial balance is a listing of all accounts with the ending balances and in this case it would be adjusted balances.

Debit

Credit

Cash

           10,000

Accounts Receivable

           25,000

Interest Receivable

                 600

Supplies

             1,500

Prepaid Insurance

             2,200

Trucks

           40,000

Accum. Depreciation-Trucks

                 750

Accounts Payable

           25,000

Unearned Revenue

             3,000

Salaries Payable

                 360

Common Stock

           35,000

Retained Earnings

             6,100

Service Revenue

           36,500

Interest Revenue

                 600

Salaries Expense

           18,360

Rent Expense

             1,200

Utilities Expense

                 500

Insurance Expense

                 200

Supplies Expense

             7,000

Depreciation Expense

                 750

TOTALS

         107,310

         107,310


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