Question

In: Operations Management

Scenario: Your organization has used a variety of collaboration systems developed by some project managers. Some...

Scenario: Your organization has used a variety of collaboration systems developed by some project managers. Some of these systems were successful while others were not. Your organization has one unique challenge—many of your employees are staffed at other locations or work from home (telework). You would like to standardize the collaboration process to improve team communication for all company projects. In your presentation, you should include the elements listed below.

Explain why collaboration information systems (IS) are important from the organization’s perspective.

Discuss how collaboration tools can improve team communication.

Identify three tools that will be used for synchronous communications and three tools that will be used for asynchronous communications. Be sure to explain why you made these choices.

Describe how project files, such as Microsoft (MS) Word, MS Excel, MS Project, and MS Visio, will be shared with team members. Be sure to explain the rationale behind your choice.

Explain how the task list for managing tasks will be shared with team members. Be sure to explain the rationale behind your choice.

Discuss how this new collaboration IS could provide competitive advantages for your organization.

Your presentation should be a minimum of six slides in length (not counting the title and reference slides). Use of images, graphics, and diagrams is encouraged. You can use an industry of your choosing or examples from your personal or professional experiences in developing this assignment.

Solutions

Expert Solution

Collaboration System are important as they facilitate efficient sharing of documents and knowledge between teams and individuals in a company . the various tools used are Internet, groupware, various forms of software and hardware and internal and external networks.

It increases the efficiency , cuts down travel time ( hence costs ) and can work in real time -since video is also involved , hence it substitutes partially for face to face interaction . This is especially true when people are located at different geography, different timezones etc. and are used to telework as is happening today during coronavirus pandemic.

Synchronous communication tools are : Video & Audio conferencing , real time text based chats

Asynchronous communication tools are : email , discussion boards /bulletin boards , shared calendars .

Note : if you liked the answer , please give an Upvote , it will be encouraging for me .


Related Solutions

Considering the application of project management, it is not surprising that project managers need a variety...
Considering the application of project management, it is not surprising that project managers need a variety of unique skills. Identify these skills and explain their application to a project manager in a production and operations management environment.
Prestressing concrete systems are both unique systems developed by engineers to be used in collaborative with...
Prestressing concrete systems are both unique systems developed by engineers to be used in collaborative with precast concrete and for a particular distinctive situation where the strength goes beyond ordinary precast concrete. Designing an overhead bridge which system of pre-stressed concrete will you chose for the construction and why? CR, 6
Based on your project scenario that has been suggested by you or by your instructor and...
Based on your project scenario that has been suggested by you or by your instructor and approved by your instructor, answer the following questions. Project Title: Scenario Overview: Q1 In one page, create the project charter. Create the project scope statement. Q2 Using any project management tool, Identify the project milestones and draw Gantt chart. Draw AOA network diagram. Identify all paths including the critical path for the project. In one page, create the Lessons-Learned report.
What is meant by "scenario planning"? How can this method be used by managers as they...
What is meant by "scenario planning"? How can this method be used by managers as they formulate strategy?
Your healthcare organization has a history of adopting technology and information systems that are not well...
Your healthcare organization has a history of adopting technology and information systems that are not well received or utilized by the staff. It was recently determined that a major effort will be made to acquire a new clinical solution system. In your role as informatics nurse, create an implementation plan to improve user acceptance of this new system. Review the steps of project management and create an plan that addresses each step as well as the team members, roles, and...
Some argue that the traditional role of managers and bureaucratic control systems are in conflict with...
Some argue that the traditional role of managers and bureaucratic control systems are in conflict with the principles and processes of self-management and self-designing teams. It has been suggested that managers need to change to be more like coaches in order for such agile teams to be effective. Attack or defend this idea and support your position.
Suppose you are starting work on a project for an organization that has never used any...
Suppose you are starting work on a project for an organization that has never used any modeling techniques or tools in designing a system. (Yes, it is hard to imagine, but it does exist.) Your manager is reluctant to change from the way they have always done things. Write a one- to two-page issue paper (or a PowerPoint presentation as an alternative) on why systems modeling is worth the time and resources involved. ONE TO TWO PAGE ISSUE PAPER!
Give some example like the large organization has greater project failure than a small organization. You...
Give some example like the large organization has greater project failure than a small organization. You can provide some statistics on it (250-300 Words, No handwriting, No Copy Paste)
Scenario In a meeting with members of Informational Systems operations area, you ask middle managers about...
Scenario In a meeting with members of Informational Systems operations area, you ask middle managers about the recent sub-par performance in the department and their thoughts about the reasons behind it. They state that their performance goals are set too high, with the vast majority of their employees missing their individual targets across the board. In your education and training to be an organizational behavior consultant, you studied various needs-based motivational theories: Maslow’s hierarchy and the five categories of basic...
Q1. Your organization has developed a new product (let us call it A) which is 1000...
Q1. Your organization has developed a new product (let us call it A) which is 1000 dollars more expensive to purchase as compared with a similar product now available in the market (let us call it B). B currently costs 8000 dollars to purchase. The operating cost of A is however lower: 300 dollars per year. B costs 400 dollars per year to operate. Assume that the customers of these products base their purchase decisions on money considerations alone. How...
ADVERTISEMENT
ADVERTISEMENT
ADVERTISEMENT