Question

In this assignment, you will be composing a reflective essay based on your learnings from the course and experiences managing your project.

Topic: Reflect on the key components that make a project successful. Include factors in planning, implementing and closing. Be sure to discuss documentation, stakeholder updates, and managing expectations.

All assignments should be completed in a Word document using correct APA formatting (Headers, one-inch margins and double spacing, title page and References page, etc.). Please complete the essay in a Microsoft Word document. Essays that are pasted into the Assignments area will not be accepted. The length of your essay response should be no less than 1000 words. Points will be deducted for incorrect grammar, punctuation and spelling errors. All assignments should be uploaded in the Assignment area

Answer 1

Ans:-

INTRODUCTION:

Organization of any event is a skill and there needs to be several skills within the leadership team in order to pull off a successful event. As the disposable income of people increases more and more investment will be made in organising parties and social gatherings. Therefore there is a need in the market for the organization of social gatherings professionally and structurally. A lot of planning and resources have to be put in so that event can be organized successfully and everyone’s satisfaction. Although it may sound trivial but such a small party also needs considerable bit of organization and planning which would lead to the application of project management principles. This report makes an attempt to use such project management principles in order to achieve its goals. It deals in various sections the several requirements of organizing a successful party and thereby using the project management skills(Saynisch, 2010).

PROJECT CHARTER:

            Project charter is a document which lists down the requirements of the project and also the scope in which the project is going to be implemented. With a vision to these two aspects the project charter is created. The project charter should declare upfront the vision of the project and the stakeholders of the project. Apart from that the project charter should also throw light on some of the other aspects like key outcomes or results that one aims to by implementing this project. A list of key performance indicators should also be enlisted in order to have a clear vision about how to go about monitoring the progress of the project. At last but not the least it should contain a detailed description of the timelines around which the different phases of the work should be scheduled. A sample charter has been described below particularly pertaining to the organization of parties(Malinowski, 2011).

Vision – Successful organization of parties for children and adult

Key outcome

• End to end process development for the organization of event
• Scope of the project needs to be identified and need to be flexible enough to accommodate last minute changes
• Thorough idea about the resources that is required for the organization of the event

Key performance indicators

• All the children in the family are happy
• Parents get a good time to spend with their children and listen to what they have to say which is normally not possible because of their busy work schedule

Approach and Costs

• Cost and budget needs to be allotted in the cost management section
• Parents and children are the biggest stakeholder in the entire event and therefore they should be available in order to attend the party
• Friends and relatives should also be available to be a part of the party and make it a success

COMMUNICATION PLAN:

            Any big project like the one we have here needs a proper communication plan among all the stakeholders and people who are toiling hard to make the things happen(Lichtenberg, 2009). There should be a transparency in the kind of work that we do since it would then enable the partners in the event work with authority and ownership. Keeping in mind all these aspects of project management, there should be a meeting arranged at the very onset and every stakeholder’s expectation should be clearly articulated. All the necessary access and permissions should be shared at the beginning so that no body faces any trouble while enacting his or her job for the execution of the party. Apart from these there should be weekly check-ins that needs to be arranged so that there are no gaps or glitches in the entire process of organizing the party. It would also enable in monitoring the progress every week and take necessary actions if there is a requirement for some changes in the process of implementation. Communication management refers to the process through which parents and children should ensure that they achieve effective communication throughout the party (Heldman, 2011). It includes the situation where the parents should give their children an opportunity to bring out their views based on the past events and experiences. It also makes it possible for the parents to advise their children in the best manner possible by tackling all the problems faced by their children. Also, the parents should provide guidance and explanation to the children on how to handle their lives for them to be successful.

SCOPE:

The parties will have 80 guests and will be hosted at the Hilton Hotel that has parking for 75 motor vehicles. The hall has adequate lighting and even has an in house DJ who will play music to cater for the guests. The left side of the car park has a playground that can be used to play host to the fun park activities for the children. The performances will be from local artists and the children. These are some of the broad activities that have been planned for the party and the scope should be kept limited to mostly these events since additional events would require funds which would again disrupt the proceedings of the event. Moreover this is the most efficient way we can utilize the time that has been given to us and additional events would cram the entire party schedule. Therefore the aim is to keep the proceedings within this broad line, however minor changes can always be incorporated (Juricek, 2014).

PROCUREMENT MANAGEMENT PLAN:

The items needed for the concert will be acquired from buffet restaurant to make different types of dishes and buy drinks which consists of juices and soft drinks from Costco being catered for by the event organizers. Also gifts need to be bought for the girls and boys.

In conclusion, it is necessary to look into the above processes so as to ensure that the party is enjoyable and colourful. It is thus necessary to listen to ideas from all the parties which ensure that all the parties are satisfied during and after the event since all the parties do not have the same taste and preferences. Therefore, I recommend that parents should always hold these parties that will enable them to associate with their children. The parents enable the children to gain more trust to their parents enabling them to share to their parents whenever they are experiencing difficulties in their lives. Parents should thus advise their children to be open to them so as to help them when there is a need(Chinyio, 2013).

CONCLUSION:

            This report deals in detail with the various aspects of project management and other principles related to the project management so that a smooth and streamlined process can be established to ensure a successful organization of a house party. This is an event where adults and children will come together and therefore it needs to create that environment to achieve that goal. The project management plans that have been documented in this report make an effort in that respect only and ensure that everything is organized in a streamlined fashion. Each and every step is crucial for the efficient project management of the party and therefore care needs to be taken to implement each one of it. At last it is justified to mention that this article develops a framework for the analysis of the project management process which can be emulated for similar other academic purpose.

References

Chinyio, E. (2013). Project management: Systems, principles, and applications. Construction Management and Economics, 31(9), 1020–1021. doi:10.1080/01446193.2013.804627

Durham, G. B. (2009). Basic principles of project management (book review). IEEE Software, 16(1), 116–117. doi:10.1109/ms.1999.744580

Heldman, K. (2011). Project management jumpstart. Hoboken, NJ: Wiley.