Question

Describe procedures to conduct Board and Shareholder meetings.

Answer 1

Board of directors plays a role in corporate governance..They are responsible for directing and overseeing the business management of the organization..In board the directors need to act in the various constituencies in a organization like shareholders and other stakeholders..As per law directors duty and liability that modulate their conduct..
Every board meeting must have serial number..the meeting can be convened at any time and place, any day except national holidays..Organization should send notes on Agenda before 10 days period through post or electronic mode to participate in the meeting..serial number should be included for each meeting to ease of reference..Incorporated organization required by law to have meeting..board members attend and vote the board meetings..special guest or another members of the organization as a chief guest but initiated visitors with no vote..board meeting should be important legal part of board governance..copies like agendas,correspondence,past minutes,policy,committee reports of all documents needed to distributed to members..facility space like LCD projectors,flip chart should be ready..refreshment should be confirmed,ensure recorder,calling for motions..
Meeting must include purpose of the meeting and desired outcomes..additional resources available ,activities to meet the goal,time to deal with issues,background information,meeting place etc..Chair person responsible for meeting on track,timelines,voice heard and goal completion..chairperson should engage with board members to summarize discussions before voting,manage conflicts,keep the meeting on schedule and gathering feed back..Atlast ask each board members to rate the meeting with strength and weakness and suggestions..