Question

WEEK 12 ASSIGNMENT:

1: Define project control

2: List and briefly describe the various project control techniques

3: Explain cost control and schedule indexes

4: Define project closure

5: Describe what is involved in project handover

Answer 1

1]. Define project control

Control is a method or mechanism used as a standard procedure and rule that is to guide, check, verify or audit the operation of actions or behaviour. Project Control is a work process of the developing plans or  measuring the actual performance, and creating reports for the project schedule, cost and resources by data gathering, status analysing , comparing actual performance with planned, and communicating with project teams to support accurate and effective decision making. The Project Controls need a forecasting ability, developing corrective action, and change management.

2] List and briefly describe the various project control techniques.

a) Classic technique

It includes preparing a plan of upcoming work, estimating tasks to perform, allocating resources, providing and getting feedback from the team, and monitoring quality and deadlines.

b) Waterfall technique.

This technique also considered traditional, but it takes the simple classic approach to the new level. As its name suggests, the technique is based on the sequential performance of tasks.

c) Critical Path Technique.

This technique involves detecting the longest path (sequence of tasks) from the beginning to the end of a project and defining the critical tasks. Critical are tasks that influence the deadlines of the entire project and require closer attention and thorough control.

Critical Path technique is used for complex projects where delivery terms and deadlines are critical, in such areas as construction, defense or software development, and others.

3: Explain cost control and schedule indexes

a) Cost control

Cost is an amount of money needed to pay or compensate to buy or take a service or good. Costs is the value or total amount of money to do the work or needed for a business that is the sum of fixed and variable costs.

Cost Control and Management is a process involved in budget cost estimate (planning, estimating, financing and funding assistance), execution (controlling cost), and managing project cost (in order to minimize cost and increase profitability) and ensure efficient operations to perform the project within the approved budget.

b) schedule indexes.

Schedule is time or cost and resource control and management tool, identify activities for entire project with time scales, required budget and resources, and relations with dependencies. The Schedule is a plan for completion of a project, the list of planned activities to be done within allowed time frame, usually with intended start and finish dates that serves as a tool to assist project management in achieving project goals through efficient use of the available resources.

4] Define project closure.

Project Closure involves handing over the deliverables to your customer, passing the documentation to the business or cancelling supplier contracts, releasing staff and equipment, and informing stakeholders of the closure of the project..

5] Describe what is involved in project handover.

the Project handover can be very simple or extremely complicated. It all depends on the organization of the Project Manager.

Projects can be short and can last up a few days or can be complex projects with lifecycle that can even reach several years.

It is precisely for the duration of some projects that some project managers may find themselves in the situation of having to “handover” a project to a new project manager.