Question

Q2. What are the 9 steps of Conducting Design Reviews (in the Detail Design and Development phase)?

List and describe these steps. Give an example from a system of your organization.

Answer 1

The 9 steps involved in conducting design review are the following :-

1. Define Owner Design Requirement and Project Design Needs :- The design manager should clearly define what is the requirement of the project and communicate it clearly. If any additional requirement or information is required it should be obtained. Identification of gaps related to information should be resolved.
2. Engage Design Consultants :- All the resources required for the project should be specified so that the timelines are matched and the functionbal design brief and concept design is prepared. The scope of work should be made clear in this stage.
3. Prepare the Functional design Brief and Concept Design:- Manage and co-ordinate to deliver the functional design brief and concept design that will respond to and record the owner's requirement and form the basis of all design disciplines.
4. Prepare Design Management Plan:- It will act as a road map for the project and should include all the important phases of the project.
5. Outline Cost Plan :- The related cost of all the resource used should be obtained and realistic cost should be prepared.
6. Identify Design Risk :- All reisk should be identified and the mitigation process should be planned.
7. Value Management :- It is a review of the essential performance of a project to ensure that the best value of money is achieved.
8. Determine Project Approval Process :- The design manager should define the approval process along with authority and limits.
9. Prepare the Outline Design report :- Finally prepare the design breif, concept design and the outline design result into format in which it should be presented to the owner for review and approval. Once approved the project can be executed.

Recently I had the chance to develop a team for performance management system in our organization. I went on with the design review steps and fulfilled the requirement. These are the steps which I did:

1. Collected the detailed information from the management regarding the function of the team. It was concluded the team will do quarterly performance review of various units and submit a ranking to management.

2. Then I estimated the team size the scope of work of various position and the skills required. The training was also considered for the employee. This information was shared with human resource team to allocate suigtable resources for the team.

3. The job description, recruitment forms was sent to management for review. The process mapping and task chart was collected from each unit and detailed layout was prepared along with timeframe, regarding the evaluation process.

4. The evaluation format and key performance indicator was finalized. The targets was assigned and comunicated to respective business units.

5. The cost calculation of new respource and the asset was prepared and shared with management for approval.

6. The potential risk and the value addition was noted down. There was minimum risk as it was not directly related to output and it was majorly a support function. But it was significant to know which business unit was performing better than other. It was a major value addition to the organization.

7. The policy was drafted regarding the timelines of data submission, target setting and minmum evaluation critera. The authorization of evaluation was also mentioned. And it was shared with management for approval.