Question

Required: Based on the summary narrative below, prepare a document flowchart that shows the flow of information and the procedures performed as part of the acquisition/payment system at Oriental Trading. Use flowcharting symbols.

Background information

Since opening its doors in Hawaii two years ago, Oriental Trading has enjoyed tremendous success. As a wholesaler, Oriental Trading purchases textiles from Asian markets and resells them to local retail shops. To keep up with the strong demand for textiles in the Hawaiian Islands, Oriental Trading is expanding its local operations. At the heart of the expansion is the introduction of a new information system to handle the tremendous increase in purchases.  

You have conducted several interviews with department supervisors who interact with the acquisition/payment system. The following is a summary of your discussions:

A purchase requisition is sent from the inventory system to Sky Ishibashi, a clerk in the purchasing department. Sky prepares a purchase order from information in the vendor and inventory files and mails it to the vendor. The vendor returns a vendor acknowledgement to Sky indicating receipt of the purchase order. Sky then sends a purchase order notification to Elei Mateaki, a

clerk in the accounts payable department.

When the receiving department accepts vendor goods, the inventory system notifies Elei by sending him a receiving report. Elei also receives invoices from the various vendors. He matches the invoices with the purchase order notification and the receiving report and updates the accounts payable master file. Elei then sends a payment authorization to the accounting department. There, Andeloo Nonu prepares and mails a check to the vendor. When the check is issued, the system automatically updates the accounts payable master file and the general ledger.  

Answer 1

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Oriental Trading Acquisition/Payment System

Purchase

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