Question

The implementation of realistic time management plans can improve productivity and the quality of life”.

As a project manager, discuss the key steps for creating realistic and successful time management plans.

Answer 1

The key steps for creating realistic and successful time management plans are-

• Prep ahead for your job - Research shows that understanding what you want to achieve in a defined timeframe already sets you up for success. It can be as easy to schedule your daily activities as making a to-do list consisting of must-haves and want-to-haves. However, having a high-level project plan while preparing for multiple projects can increase the visibility of specifications across various activities, but also help to set priorities and specifications for each project.
• Place strong goals -A list of the things you need to do can sometimes seem daunting. It's easier to break the to-do list into smaller chunks to make it manageable. Setting specific objectives will assist you to arrange your tasks according to the relevance, importance, and commitment necessary to accomplish them.
• Rely on one assignment at a time -While some praise multitasking, it tends to make more damage than good. Generally, It is futile and inefficient to do many tasks at once. Since the human brain needs time to transition from one task to another, attempting to do so many things causes a lag time when we're not really as successful as we would like to be. Instead, try to concentrate on and complete one task at a time, and turn to another one after that. This way, the transition is smooth and your brain is ready to take on a new mission, especially if you give yourself at least a few minutes of rest between assignments.

• Organize Your Task List- Project lists or Task lists for teams and the project manager are a combination of all project tasks. To better manage time, a powerful thing we can do is to arrange it. Sure, it's a nice idea to coordinate your task list and there are many different ways that you can do it.

• Stop Commitment Over-Over-commitment or fallacy of commitment is a fear in the modern workplace as it can lead to failure of particular tasks. And sometimes, because we have already put a lot of effort into it, we refuse to walk away from a project. And though something else is a better choice to focus on. But if you have to develop your time management skills, understanding what you should be focusing on would have the greatest effect.

• Minimize interruptions -You need to cut out any potential distractions in order to use it efficiently, so you can stay deeply focused on a job. Interruptions you need to get rid of can come from emails, calls, coworkers, or chat conversations. It might be tempting to check your inbox every once in a while, get involved in a small conversation with the office or hang out on a chat with your team. But the fact is, your productivity is killing you.
• Set up shorter deadlines for yourself-if you have more time than you really need to complete a mission, chances are you won't do it faster. What you can do about it is actually set shorter deadlines for yourself. If you are still struggling to push yourself to complete a task more quickly, ask someone on your team to check your job at a certain date, so you have to do the job now to show them the results.
• Summarize each day- Holding daily summaries of your work helps you to figure out where you have done well and what needs to be done. Take a look at your list at the end of each day and review the assignments you have completed. It's a perfect way to get ready for the next day and see what you've managed to do. If your list still has unanswered tasks, ask yourself why you haven't achieved them and find answers to that.