Question

Discuss the role/function of document management systems (DMS). From an individual perspective where should scanning occur (point of care, HIM, centralized or ????) and why choose these options. Who should be ultimately responsible for the management of the Document Management System?

Answer 1

DMS is histony tracking or keeping record of various patients in a hospital. By reducing paper, DMS will receive, track, ar manage and store document.
Role of DMS in health care Industry

• Monetary Benefits.

1. lElectronic record keeping will help to reduce paper usage, printers cartridges.
2. storage has reduced -less space is needed for storing documents.
3. Lesser Staffing Costs-Paperless system will automatically reduce the Clerical staff also.

• No need of a middle man to receive the document faster Processing time.
• No need of carrying papers from one department to another.It will automatically increase productivity.
• Reduce the time needed to reads multiple patient files.
• Reduce human Error-Can avoid human errors like cluttering, adverse  drug reaction.
• Increases security
• Maintain/ regulates Compliance.
• Patient Satisfaction.

Point of care is the place where the diagnostic test is carried out.So according to an individual ,scanning will be doing at point of care.Then this will be collected and read by the physicians.

HMI:Human machine lnterface System.
Clear definitionof operational and/ functional requirements

C B D is a database that is located, stored and maintained in a single location.

Hospital administrator is responsible for management of DMS.