Question

what time-saving options are available to a busy manager who needs to conduct a job analysis and write job descriptions ? Discuss the options.

need 6-7 points with brief explanation and example for each point.

need this asap

Answer 1

The time saving options available to a busy manager who needs to conduct a job analysis are:

1) Managers can save time by conducting group interviews with group of employees who have the same job. Managers take group interviews when a large number of employees accomplish similar tasks, as it consumes less time and the most inexpensive way to collect information.

For example, managers can take interviews of all the marketing executives or all the in-house content developers, it does not matter if they belong to different departments.

2) Managers can save time by asking log sheets from employees with complete information about their tasks and the time spent on each task. No need to discuss with all employees about their job details. Manager can go through the log sheets and gather the required information.

For example, employees are provided with log sheets to fill up their complete information about what tasks they have completed today and how much time they spent on each task.

3) Managers can track employees by sitting on their chairs with the aid of a web camera, it will record everything that employees are doing during their work hour. This technique will save managers time, they do not have to conduct desk audits.

For example, managers need to fix cameras inside the office and inform the employees about this. At the end of the day or in between the work hour, the manager can track employees without visiting employees place.

4) Managers can save time by teleconferencing or videoconferencing with supervisors, other employees, clients and customers with whom the employee may interact while doing the job. Managers can do this without moving out of his chamber.

For example, managers can arrange teleconferencing or videoconferencing with the supervisors, other employees, clients and customers who are not present inside the office. They can take interviews of all these people at the same time and can save lot of time.

5) Employees can be provided a job analysis questionnaire and ask them to complete it. Managers can save time by gathering the information directly from the questtionnaire in their free time.

For example, managers can circulate questionnaire forms to all employees or ask them to access online questioonaire form and fill up it with complete work details.

6) In order to determine the job grades or the position on the pay scale, managers can simply compare the job to other jobs in the same department and find out the reason behind it. They do not need to visit all the departments.

For example, compare the business development job with other jobs, like sales or marketing jobs in the same department and find out the position of the job on the pay scale, whether it has come down or go up.