Question

Assessment 9.0: Hand back process

Produce a report (min 250 words) to detail the hand back process as defined by the Infrastructure Controller, and detail the factors that should be considered as part of the hand back process including the potential areas for special consideration which should be confirmed. Detail the requirements for maintenance records which form part of the hand back process.

Write it in text if you know the answer as I don't understand the handwriting

Answer 1

Ans.) Hand Back process - At the Contract expiration, The process of Handing back the assets to the Client. The requirements of Hand Back must always be clearly defined in the Contract so that the successful Awarded Bidder may project this into its financial model to meet the requirements. There should always be an acceptable condition of the Assets and useful durable life of asset at the expiration date which may be handed back to the Employer.

Factors & Potential Areas that should be accounted during Hand Back : The Works shall be taken over by the Employer when

• (i) the Works have been completed in accordance with the Contract with Good Quality, with complete Hand back of Records maintained for Quality , Measurements records, Third Party test reports , Progress Repots, Registers as per duly approved formats with Signatures of representatives of Contractor, Engineer and the Employer including the matters regarding Time for Completion &
• (ii) a Taking-Over Certificate for the Works has been issued, or is deemed to have been issued in accordance with this Sub-Clause
• (iii) Returning the Bank Guarantees/Retention money to the Contractor with respect to Contract Terms.
• (iv) Remaining Tests to be conducted on Completion which may be conducted by the Contractor within defect Liability period.

The Employer may reject the application, giving reasons and specifying the work required to be done by the Contractor to enable the Taking-Over Certificate to be issued.

Details of Maintenance Records & other factors : After the Engineer has issued a Taking-Over Certificate for a part of the Works, the Contractor shall be given the earliest opportunity to take such steps as may be necessary to carry out any outstanding Tests on Completion. The Contractor shall carry out these Tests on Completion as soon as practicable before the expiry date of the relevant Defects Notification Period.

In order that the Works and Contractor’s Documents, and each Section, shall be in the condition required by the Contract (fair wear and tear excepted) by the expiry date of the relevant Defects Notification Period or as soon as practicable thereafter, the Contractor shall:

1. complete any work which is outstanding on the date stated in a Taking-Over Certificate, within such reasonable time as is instructed by the Engineer, and
2. execute all work required to remedy defects or damage, as may be notified by (or on behalf of) the Employer on or before the expiry date of the Defects Notification Period for the Works or Section (as the case may be).

If a defect appears or damage occurs, the Contractor shall be notified accordingly, by (or on behalf of) the Employer.

If a Taking-Over Certificate has been issued for a part of the Works if specified in contract, the delay damages thereafter for completion of the remainder of the Works shall be reduced. Similarly, the delay damages for the remainder of the Section (if any) in which this part is included shall also be reduced. For any period of delay after the date stated in this Taking-Over Certificate, the proportional reduction in these delay damages shall be calculated as the proportion which the value of the part so certified bears to the value of the Works or Section (as the case may be) as a whole