Question

What is the dual responsibility records managers face?

Please describe Section 119.01(2)(a), Florida Statutes in your own words.

Identify at least 8 maintenance considerations for long-term preservation of electronic records.

According to the document, why are electronic records more difficult to maintain?

Answer 1

The dual responsibility records managers faces is that they have to manage the record without eroding the rights of public and the provide the access to those records.

119.01. (2)(a) states that the Automation does not erode the rights of public records which access these records. Each agency increases its use and dependence on the Electronic recordkeeping. Hence, they need to provide reasonable public access. They must ensure that exempt or confidential records are not disclosed except as otherwise permitted by law.

The following maintenance considerations for long-term preservation of electronic records are as follows:

1. To saves Spaces by the help of electronic record management.
2. To Reduced expenditures for filing equipment.
3. In order to Increased efficiency in retrieval of information.
4. Compliance with legal retention requirements.
5. Protection ad security important records.
6. Control over creation of new records.
7. Identification of historical records.
8. establishment of administrative, fiscal, and historical retention requirements.

According to the document, the electronic records are more difficult to maintain because of the following reason:

1. Subject to the restrictions of copyright and trade secret laws and public records exemptions.
2. Not diminish the right of the public to inspect and copy a public record (agency use of proprietary software)