Question

The payroll department would like to see a more structured commencement process established for all new hires, as the existing procedures are proving to be inefficient and unreliable. Prepare a brief memo for the Payroll Manager with your recommendation for a new process.

Answer 1

A brief look at the payroll execution process will help you understand better how important payroll services are to the company.

A payroll process can be divided into three simple parts…

Step 1: Attendance maintenance

Basically, a human resource management software provides “Employee Self-Service” module which allows an employee to log in their attendance and leaves using the time-tracker facility. This helps the HR team to easily retrieve employee attendance data.

Step 2: Manage arrears and other adjustments

In this step, the HR team can modify Loss-of-Pay leaves of employees and thereby make adjustments to arrears, or even to add bonus payments, incentives, overtime payments, etc.

Step 3: Final check of employee salary details

After successful completion of the above two steps, the last one is to take a quick check at the employee salary structure break-down like allowances, tax, deductions, etc. and confirm the employee’s net salary amount.

After this is done, the payroll process gets completed. The HR team can mail the salary slip or download the bank-sheet.