Question

You are a member in a project team and the project manager asked you to purchase 4 laptops
with certain specifications (Lenovo ThinkPad T series, Core i7, 2 Tera Storage, 32 GB Ram, 15.6"
size, NVIDIA® graphics). How do you set your procurement management to do that?

Answer 1

As a part of the project team, I need to set procurement management to purchase four laptops.

At first, I recognize the need for laptops, and here I need to know the project team requirements to purchase these laptops.

Double checked the requirements and availability of laptops in the project.

In the second step, review the order or request for new laptops is to be considered.

The third step is budget approval, and in this step, the order is forwarded to the accounting department for budget approval.

The fourth step is to make a quotation request to vendors, and it helps to find cost-effectiveness vendors for purchasing the products for the company.

The fifth is negotiation and contract. After selecting vendors, contract negotiations and signing procedures need to sign, and purchased order given to the vendors.

In the sixth, receive the laptop order and after receiving the laptop orders, examines the law, and notify the vendor about laptop order receiving, and issues with them.

In seventh, do threeway matching and to threeway matching purchase laptop order, orders slip, and vendors invoice then lined up these and ensure that the payment is accurate.

After threeway matching, invoice approval payment approved the invoice and forwarded the pavement procedure according to the organization's norms.

After the payment process for record saving, bookkeeping, and auditing the laptop's prices, keep the record. The approved invoice is store in a centralized position.