In: Accounting
Inquiries undertaken after the failure of the trial balance to balance revealed that the difference was wholly due to carrying down the Cash account balance of $74,500 as $47,500.
No suspense account was set up. To correct this error, which of the following courses of action is necessary?
Journal entry: Debit Cash account and credit Sales account with $27,000.
Journal entry: Debit Suspense account and credit Cash account with $27,000.
Journal entry: Debit Cash account and credit Suspense account with $27,000.
No Journal entry: Debit the Cash account with $27,000.
The above error can be classified as one-sided error as the cash balance has been wrongly carried down as $47,500 instead of $ 74,500.
Rectification of One sided Errors
While correcting errors, we first need to consider the following two cases –
1. Rectification of errors before preparing Trial Balance – in such a case, the error is corrected by directly debiting or crediting the concerned ledger account.
2. Rectification of errors after preparing Trial Balance – in such a case, single sided error is corrected by passing a Journal entry through the suspense account.
Since in the above case, we are rectifying the error after preparation of Trial Balance, we will pass the following entry for correction –
Cash a/c Dr. |
$27,000 |
|
To Suspense a/c |
$27,000 |
As the Cash account was wrongly caried down as $47,500 (insted of $74,500) it is understated. Thus, we will Debit the Cash a/c by $27,000 ($74,500 - $ 47,500) and credit Suspense account by $27,000.
Thus, the correct option is (C)
Why other options are incorrect –
(A) Is incorrect as understatement of Cash is not attibutable to Sales
(B) Is incorrect as there is understatement of cash and in order to rectify it we will debit cash a/c and not credit cash a/c.
(D) Is incorrect as journal entry will be required to be passed as the rectification is being done after preparation of trial balance.