Question

You have been given the task of evaluating and recommending a viable accounting information system for the accounting and financial data of your company. As you begin to research this system, you realize that many departments are involved in the information system. You decide that selecting a team to assist you with your research would be the most beneficial approach for the company.

This module, you begin your course project by selecting a team to assist you in finding an appropriate accounting information system.

Prepare a summary of the departments that will be affected by the AIS change and identify their role on your team.

Your team must consist of at least four departments. Discuss the team members and indicate which departments/roles they represent. Should they be a manager, supervisor, production line worker, etc.? Why?

What are some of the other key characteristics and skills that these team members should have and why these are important? For example, constantly focuses on the task and always listens to others, provides valuable input and ideas, etc.

Identify the accounting information provided by and used by each department.

Answer 1

An accounting information system should be able to provide all the required information and reports as and when required. So an accounting information system consists of data of other departments as well so as to enable them to generate different types of reports efficiently and effictevly . Accordingly following 4 departments are being choosen :

- Accounts Department : From Accounts Department manager should be choosen as a team member because he will have all the requisite information about the accounts. Since accounts being a secretive department workers at lower level may not have all the information

- Production Department : Supervisor should be chosen because a supervisor will have a knowledge of how much raw material , labour etc is required for the production, Also, he will have the practical knowledge of the machines ( for depreciation) , scrap during production etc.

- Store Department : Store keeper shall be the correct person to be included in the team because he will have knowledge of how much material are required to be transfer and what method do we use for inventory calculations.

- Human resource Department : Employees are the biggest asset of the company . Manager should be a team member because he will be able to help with salries etc and also with the employee turnover in the company.

Key Characterictics of a team member are as follows:

- Team members should share the common goals and objectives.

- They should have a positive atitude towards problems .

- They should always appreciate and encourage others for their work .

- Team members should be able to communicate with each other freely.

- They should value each other time and contribution to the team.

Accounting Information Provided by each department:

Account Department: Profitibality Statement, Cash Flow, MIS, Projections.

Production Department : Demand & sales forecast, Scrap calculations

Store Department : Supplier's Information and rates, Ordering Level

Human Resource Department : No of Employees. wages Calculations.