Question

From the following details you are required to:

1. Record in a petty cash book, with headings for school bus expenses, staff travelling expense, postage, cleaning and ledger accounts

2. Show the balance carried down to 1 October 2018

3. Show how the items would be entered in the general ledger, use your own folio references

2018                                                                                                     $

Sept. 1        The head teacher gave $300 as float to the Petty

                    Cashier

                    Payments out of petty cash during September

Sept. 2        Petrol: School bus                                                           16

Sept. 3        T. Keats – travelling expenses of staff 23

Sept. 3        Postage                                                                         12

Sept. 4        D. Twist – travelling expenses of staff 32

Sept. 7        Cleaning expenses                                                         11

Sept. 9        Petrol: School bus                                                           21

Sept. 12      K. Woods: Travelling expenses of staff 13

Sept. 14      Petrol: School bus                                                         23

Sept. 15      L. Blake: Travelling expenses of staff 5

Sept. 16      Cleaning expenses                                                         11

Sept. 18      Petrol bus                                                                        22

Sept. 20      Postage                                                                           12

Sept. 22      Cleaning expenses                                                         11

Sept. 24      H. Williams – travelling expenses of staff 7

Sept. 27      Settlement of T. Clarke’s account in the purchases

                    Ledger (PL18)                                                                 13

Sept. 29      Postage                                                                         12

Sept. 30      The head teacher reimbursed the petty cashier the

                    amount spent in the month

Answer 1

Petty Cash Book
Receipt	Date	Details	Vchr No.	Total	school bus expenses	staff travelling expense	postage	Cleaning expenses	T. Clarke’s
300	01-Sep	Cash	1
	02-Sep	Petrol: School bus	1	16	16
	03-Sep	T. Keats – travelling expenses of staff	2	23		23
	03-Sep	Postage	3	12			12
	04-Sep	D. Twist – travelling expenses of staff	4	32		32
	07-Sep	Cleaning expenses	5	11				11
	09-Sep	Petrol: School bus	6	21	21
	12-Sep	K. Woods: Travelling expenses of staff	7	13		13
	14-Sep	Petrol: School bus	8	23	23
	15-Sep	L. Blake: Travelling expenses of staff	9	5		5
	16-Sep	Cleaning expenses	10	11				11
	18-Sep	Petrol: School bus	11	22	22
	20-Sep	Postage	12	12			12
	22-Sep	Cleaning expenses	13	11				11
	24-Sep	H. Williams – travelling expenses of staff	14	7		7
	27-Sep	Settlement of T. Clarke’s account in the purchases	15	13					13
	29-Sep	Postage	16	12			12
244	30-Sep	Cash	2	0
				244	82	80	36	33	13
		Balance c/d		300
544				544
300	01-Oct	Balance b/d

Journal Entries
Date	Particulars	L.F	Debit	Credit
01-Sep	Petty Cash A/c Dr		300
	Cash A/c			300
	( Being Cash Paid to petty cash)
30-Sep	School bus expenses A/c Dr	SBE 1	82
	Staff travelling expense A/c Dr	STE 1	80
	Postage A/c Dr	POST 1	36
	Cleaning expenses A/c Dr	CE 1	33
	T. Clarke’s   A/c Dr	PL 18	13
	Petty Cash A/c			244
	( Being petty Expenses posted to petty cash account)
30-Sep	Petty Cash A/c Dr		244
	Cash A/c			244
	( Being Cash Paid to petty cash)

Petty Cash Account
Date	Particulars	J.F	Amount	Date	Particulars	J.F	Amount
01-Sep	Cash A/c		300	30-Sep	School bus expenses A/c	JL -1	82
30-Sep	Cash A/c		244	30-Sep	Staff travelling expense A/c	JL -1	80
				30-Sep	Postage A/c	JL -1	36
				30-Sep	Cleaning expenses A/c	JL -1	33
				30-Sep	T. Clarke’s   A/c	JL -1	13
				30-Sep	Balance c/d		300
			544				544
01-Oct	Balance b/d		300

School bus expenses A/c   - SBE -1
Date	Particulars	J.F	Amount	Date	Particulars	J.F	Amount
30-Sep	Petty Cash A/c	JL -1	82
Staff Travelling expense A/c - STE - 1
Date	Particulars	J.F	Amount	Date	Particulars	J.F	Amount
30-Sep	Petty Cash A/c	JL -1	80
Postage A/c   - POST -1
Date	Particulars	J.F	Amount	Date	Particulars	J.F	Amount
30-Sep	Petty Cash A/c	JL -1	36
Cleaning Expenses A/c - CE -1
Date	Particulars	J.F	Amount	Date	Particulars	J.F	Amount
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