Question

filing medical records

Answer 1

Patient records are filed in strict chronological order according to patient number from lowest to highest. It is a common practice that medical record numbers contain six digits.The six digits are then further subdivided into three parts by the use of a hyphen, thus making it easier to read.Organizing and storing your personal medical record.Here are a few options: Use a filing cabinet, 3-ring binder, or desktop divider with individual folders. Store files on a computer, where you can scan and save documents or type up notes from an appointment.Medical record filing systems enable providers to store information securely and retrieve it efficiently. Filing systems also protect patient-identifiable data. The type of health information system that a provider uses often depends on the type of facility, its size, the number of patients it treats and the volume of records it keeps. Smaller facilities that deliver specialized care for fewer patients may choose paper records, while larger organizations with multiple departments and locations might use electronic records. Some care providers use a hybrid of paper and electronic medical record filing systems.Medical records support quality care for patients and help ensure that those who provide the care are paid properly. By documenting symptoms, diagnoses and treatments, providers can use medical histories to help patients stay healthy and recover from illnesses more quickly. They also can get paid faster because insurance companies often require proof of quality care.Health Insurance Portability and Accountability (HIPAA) standards help to protect your privacy by providing guidelines for what, when and how information about your care can be shared. All medical providers are required to adhere to these standards, no matter what type of filing system they use. In order to share certain information, they must obtain your written consent and a signed release form. For instance, your next door neighbor cannot call your doctor and find out if you are a patient, let alone why you saw the doctor. Even your spouse needs a signed release form to be able to talk with your physician. Insurance companies have access to limited information, like insurance billing codes, but are not privy to any other details about your care.