Question

IT Project Management:

Explain in detail and give 3 references:

What are some ways to manage a stakeholder relationship closely? Give examples of how you might manage relationships differently based on the unique personalities of different people.

Answer 1

QUESTION A: - WHAT ARE SOME WAYS TO MANAGE A STAKEHOLDER RELATIONSHIP CLOSELY?

SOLUTION: -

THERE ARE SEVERAL WAYS TO MANAGE A STAKEHOLDER RELATIONSHIP CLOSELY, SOME OF THESE ARE:

1. BUILD STRONG RELATIONSHIPS FROM THE STARTING

• COMMUNICATING WITH THE STAKEHOLDERS EARLY ALLOWS THEM TO UNDERSTAND THE BENEFITS OF YOUR PROJECT FULLY.
• BY HAVING AN UNDERSTANDING OF THE SITUATION, PEOPLE ARE MORE LIKELY TO SUPPORT YOU WHEN NECESSARY.

2. COMMUNICATE YOUR PROJECT SCOPE

• EXPLAIN HOW WILL YOU ENGAGE WITH THEM IN DECISIONS.
• ASK FOR THEIR ADVICE IN YOUR DECISIONS.

3. KEEP YOUR WORDS

• CONFUSING YOUR STAKEHOLDERS IS INCREDIBLY DANGEROUS FOR YOUR RELATIONSHIP WITH YOUR STAKEHOLDERS.
• INCONSISTENT MESSAGING CAN LEAD LOSS IN TRUST AND NEGATIVE REPUTATION.

4. USE DATA MANAGEMENT SYSTEM TO SUMMARISE YOUR KEY PIECES OF INFORMATIONS

• THE DATA MANAGEMENT SYSTEM HELPS YOU TO CLEARLY EXPLAIN YOUR KEY INFORMATIONS OF YOUR PROJECT TO THE STAKEHOLDERS.
• THE DATA MANAGEMENT SYSTEM ALLOWS YOU TO EXPRESS YOUR FULL POTENTIAL IN A VERY SHORT SUMMARY.

QUESTION B: - GIVE EXAMPLES OF HOW YOU MIGHT MANAGE RELATIONSHIPS DIFFERENTLY BASED ON THE UNIQUE PERSONALITIES OF DIFFERENT PEOPLE.

SOLUTION: -

1. FIND OUT HOW OTHER PEOPLE LIKE TO WORK AND ADAPT ACCORDINGLY

• FIND OUT WHAT PERSONALITY TYPE PEOPLE HAVE AND ADAPT YOUR BEHAVIOUR TOWARDS THEM ACCORDINGLY.
• DIFFERENT PEOPLE NEED TO BE DEALT IN DIFFERENT WAYS
• AFTER IDENTIFYING PEOPLES PERSONALITY TYPES, YOU CAN ADJUST YOUR MANAGING STYLE TO THEIR WAY OF WORKING.

2. BUILD A RELATIONSHIP

• TO GET THROUGH THE PEOPLE WHO DON’T LIKE TO BE MANAGED, TRY BUILDING RELATIONSHIP WITH THEM FIRST.
• IF YOU ARE SUCCESSFUL AT THIS, YOU MIGHT BE SURPRISED AT HOW LOYAL THEY BECOME TO YOU.

3. KNOW WHAT’S MOST IMPORTANT TO THEM

• WHEN IT COMES TO MALE WORKERS, FREEDOM, FLEXIBILITY, AND TRUST ARE THE MOST IMPORTANT CHARACTERISTICS OF THEIR IDEAL WORKSPACE.
• MALES ARE ALSO KNOWING FOR WANTING MENTORSHIPS WITH THEIR MANAGERS, SO BE WILLING TO PROVIDE THEM REGULAR FEEDBACK INSTEAD OF ANNUAL REVIEWS.