Question

You are the administrative assistant to the Compliance and Accreditation Specialist at a local healthcare facility. You have been tasked with formatting a memo to be sent out to all departments as an informative reminder of the safeguards that are taken to protect the confidentiality of patient information as well as the importance of these guidelines.

Access the following link: https://www.hhs.gov/hipaa/for-professionals/security/laws-regulations/index.html

Then, read through the summary of the HIPAA Security Rule and format a memo in which the body of the memo includes at least 200 words, summarizing the precautions that the Security Rule requires a facility to take and explain the importance of these regulatory constraints.

An example of how a memo should be formatted is included below.

TO:                  All Departments

FROM:            Office of

DATE:            Current date

SUBJECT:      Security Rule

Answer 1

Dear All,

Important reminder for all staff.

This is a reminder to all staff of their responsiblities in following the HIPAA security rules.It is important to all staff to know, understand and incorporate information HIPAA best practice.

Key reminders/ precautions for staff:

• Processed fairly and lawfully, ensure patients are aware of how information is shared
• Processed for limited and lawfull purposes : treat information ethically and use it only for the purpose it was obtained.
• The NIST HIPPA security Toolkit application is a self assessment survey intended to help organisations better understand Requirnment of HIPAA security rule, implement those Requirnment and asses those implementations in their operational environment. A comprehensive user guide and instructions for using the application are available A long with HSR Application.
• Ensure the confidentiality, integrity and availability of all e-PHI they create, receive, maintain or transmit.
• Identify and protect against reasonably anticipated threats to the security or integrity of information
• Protect against reasonably anticipated, impermissible uses or disclosures.
• Ensure compliance by their workforce.

Importance of these regulatory constraint

• Security management process- reduces risk and vulnerabilities to a reasonable and appropriate level.
• Information access managrment
• Workforce training and management
• Facility access control
• Workstation and device security

By Oder.